MAYOR’S MONTHLY REPORT
DECEMBER 2009

FIRE: The department responded to a total of 308 alarms, this averages to 10.0 alarms per day. There were 31 fire alarms, 21 public service calls and 256 rescue and EMS calls. The total estimated fire loss was $523,400.00. There were 3 civilian injuries and 2 firefighter injuries due to fire. 12/3/2009: I attended the LOGIC Board meeting. 12/9/2009: I participated in a Promotional Examination Board for Canal Fulton fire Department. I attended a Stark county fire Chief’s Executive Board meeting to discuss centralized dispatch and the recent county sales tax proposal to fund it. 12/10/2009: I attended a Countywide Governance Board meeting. 12/14/2009: Both the Police and Fire Departments participated in the Salvation Army “Battle of the Badges” in order to help raise money and awareness for their programs. The Fire Department did win the coveted bell this year for raising the most money. 12/22/2009: I attended the county Haz Mat Executive Boar meeting. Much of the last month of the year was spent fighting an unusually large number of fires. There was an apartment complex fire followed immediately by another downtown building fire. Those are both classified as incendiary and are under investigation. Additionally, there were several garage fires in the northeast area of the City….all of which are being investigated. Finally, preparations to begin providing EMS Transport have been finalized and the department is prepared to provide this service to our residents on January 1, 2010.

POLICE: Arrests: Total Adult Arrests 56; Total Juvenile Arrests 4; Summons/Citations Issued 7. Incidents: Total Calls 1,695; Security Checks Performed-Residences & Business Locations 221; Incident Cases Reported 71; Crimes Against Property Reported 113; Crimes Against Persons Reported 63; Accident Reports 106; Traffic Citations Issued 108; Alarms 119; Miles of Road Patrol (Approx. mileage from previous month) 24,565. Officers: Compensatory Hours Used 206.9; Sick Hours Used 448.0; Personal Hours Used 328.0; Compensatory Hours Earned 570.5; Overtimes Hours Earned 333.4.

TRAFFIC CONTROL: The MPD issued a total of 108 traffic citations, this being 35 less than same time last year. The MPD made 10 arrests for OVI, this being 4 less than same time last year. Radar citations totaled 6, this being 20 less than same time last year. The MPD handled a total of 109 traffic accidents, this being 10 more than same time last year. There were 63 property damage accidents, 20 injury accidents and 26 that occurred on private property. There were no fatal accidents. Of the above accidents there were 14 hit-skip accidents and there were 3 accidents that occurred as a direct result of alcohol and/or drugs. There were no motorcycle, no bicycle and 1 pedestrian accident. The MPD investigated 14 accidents involving juveniles resulting in 4 injuries. There were 66 motor vehicles towed by the MPD, this being 4 more than same time last year. Of the above tows, 45 vehicles were towed from traffic accidents, 0 for traffic offenses of some type, 11 as a direct result of an arrest, 8 for paring violations, 1 stolen/recovered vehicle and 1 for investigation. The traffic office wrote 5 parking citations. The traffic officer mailed 5 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 9 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 9 motor vehicles. The traffic officer issued or acted upon 10 notices (48/72 hour and/or 10/20 day notices). The traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. As of the last day of the month, there were 23 motor vehicles sitting upon the Police Impound Lots. Of the 23 vehicles several are waiting for court order to dispose of them. Summary: Accidents 45 YTD 371; Traffic 0 YTD 52; Parking 8 YTD 96; Arrests 11 YTD 149; STL/REC 1 YTD 5; Misc. 1 YTD 7. Totals: 66 YTD 680.

METERMAID: Total number of tickets issued 121; By parking enforcement 114; By police officers 0; Towed vehicles with tickets 7. Outstanding tickets 665. Total number of PAID violations 80; Number of parking permits issued 233. Revenue received from PAID violations (includes hearing fees) $715.00; Revenue received from parking permits $1,180.00. Total Revenue: $1,895.00.

ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioners decision. Approval was denied by Judge Sinclair on July 25, 2008. The Township has filed an appeal with 5th District Court of appeals. The decision was reversed on June 30, 2009. Annexation re-filed with Commissioner’s office on November 19, 2009. Hearing scheduled for February 10, 2010 at 7:00 p.m. in the Tuscarawas Township Hall. Hendricks Area Annexation: The petition was filed with Stark County on September 22, 2009. Public hearing was held December 1, 2009 and the annexation was approved by the Commissioners. BRIDGES: Tremont Avenue Bridge: The installation of the fencing has been completed and the roadway is now open to traffic. The contractor has some work to finish in the spring that will be completed by maintaining traffic. Finefrock Road Bridge: Ramp closures began May 2009 and the bridge is currently under construction. Completion estimated to be July 2010. The north side of the structure has been completed with the south side remaining closed through winter. The contractor will be back on site in April 2010. 32nd Street Bridge Replacement: This project will replace the existing bridge structure with a concrete box culvert. Other components of the project are the relocation of sanitary and storm sewers and street resurfacing within the project limits. Wenger Excavating, Inc. was awarded the contract and began construction in November 2009. Project has been completed and the roadway is currently open to traffic. Harsh Avenue SE Box Culvert Replacement: The design and survey are 70% completed. 17th Street NE Bridge: Currently in the planning stages of analysis to replace this structure. SANITARY SEWERS: 27th Street/Bison Avenue Sanitary Sewer: The design work is 99% completed. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replace the existing pump station. The design work is 95% completed. This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. NeoCom Sanitary trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park and also Shearer’s. Bids were opened August 27, 2009. The successful low bidder was Wenger Excavating, Inc. out of Dalton with a bid amount of $104,561.00. Construction began October 7, 2009 and clearing began October 28, 2009. Project is 95% completed. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design work is 70% completed. Noble Place Sanitary Sewer Replacement: Project will replace the existing sanitary sewer and improvements to the roadway and installation of storm sewer will also be completed. This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. STREETS: Wales Road/SR241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. The City received $151,000.00 from the Municipal Road Fund. The bid opening was held August 11, 2009. Superior Paving was awarded the contract and began work the week of September 21, 2009. Intermediate course of asphalt has been placed. Contractor has stopped work for the winter and will commence work in March 2010. The surface course will be placed in the spring of 2010. 9th Street SW Resurfacing: The City has received funding for this project and it is anticipated to be bid out in the summer of 2010. Main Avenue Resurfacing: Resurfacing plans 100% completed. The City has received money as a result of the stimulus package for this project. This project will be constructed in 2010. Augusta/Cyprus Repairs: Miscellaneous repairs have been targeted and repairs to be completed in the spring of 2010. Tremont Avenue SW Resurfacing: This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. SUBDIVIONS: Ballinger Estates Phase NO. 2: Preliminary plat approved by Planning Commission December 13, 2006. Final plat approved by Planning Commission February 21, 2007. Rezoning passed by Council. Plans have been approved. Construction began week of July 16, 2007. Sewers and streets 100% completed. Houses are completed and occupied. Punch list completed and released to the City on October 16, 2009. Centennial Village: Preliminary plat and rezoning approved by Planning by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villas (Perciballi). House being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26th, 2007. Paving completed week of June 25, 2007. Homes are currently being constructed. Working on completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed. As-builts received. Punch list items completed. Awaiting installation of the street lights and monumentation. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street S.E. completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase I plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items completed. Released to City on February 19, 2009. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8th. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction has begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Awaiting testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of august 22nd. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Construction to begin spring 2010. University Village No. 9: Preliminary plat submitted and approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase No. 3: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006, approved by Planning Commission June 14, 2006 and approved by Council. Grading work 90% completed. Utility work began the week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Plat recorded March 25, 2009. Underground electric and telephone lines have been installed. Homes being built. Punch list items to be completed. Woodland Creek: Preliminary plat approved. Plans approved by City and by EPA. Plat for condo phase recorded at County. Condominiums are completed. MISCELLANEOUS: SR241/Termont Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. 27th/Lincon Way East Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. ME Companies is beginning the right-of-way acquisition process. Construction if anticipated to begin in 2010. Made corrections to plans per ODOT comments. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. Storm Water Report: Currently preparing 2009 report to submit to OEPA. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawing/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 18% completed. Editing files to include pipe length and slope/material. GIS: Completed transferring items to ESRI. Setting hyperlinks. Modifying display and addressing and permits, maps. Continuing to update. Adding traffic signals, signs inventory. WebSite: The Engineering Department website has been completed and will be updated on an ongoing basis. Analyzing and updating current maps.

COMMUNITY DEVELOPMENT: 1. The City began the process of preparing for the upcoming FY2010 CDBG Program application. A CDBG informational meeting was held in December and project proposals will be accepted through January. At this point, the City’s FY2010 CDBG entitlement grant amount has not been released. 2. The CD Department continued work on the implementation of its Neighborhood Stabilization Program (NSP), which is designed to provide funding to local governments to deal with the problems of foreclosed and abandoned housing in areas of greatest need. The City is currently finalizing a contract agreement with Tri-Doc for an NSP funded project to acquire 5 foreclosed lots and construct new housing on Gibson Avenue S.E. ABCD, Inc. is also undertaking an NSP Project to rehabilitate two existing homes on Pearl Avenue S.E. The City is also working with Habitat for Humanity on an NSP housing development in Columbia Heights, which will soon be submitted for Council review and approval. The City is also proceeding with the first NSP-funded demolitions of vacant, deteriorated and/or fire damaged dwelling units. A second round of demolition is also being planned for additional vacant dilapidated structures. 3. The CD Director continued to work with the Bureau of the Census on updating local addresses for the upcoming 2010 Census. 4. The City approved the establishment of three additional non-school TIFs, including Shearer’s Food, Case Farms and Massillon Credit Union. 5. The City Site Plan Review Committee approved plans for an expansion at Fresh Mark’s bacon processing facility on Southway S.E.

HOUSING: The Department received approximately 60 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. Several people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or financial assistance. This office continues to monitor questionable advertisements listed in the classified section of the local newspaper for possible discrimination. I met with a landlord regarding a housing discrimination case against him that was filed with the Ohio Civil Rights Commission (OCRC) due to race. He provided information that may result in the complainant’s withdrawal of the case. The complainant in another case has sadly passed away. That case is still pending awaiting completion of OCRC’s investigation. I participated in the Western Stark County Free Clinic Board of Directors meeting. The President, various committees and staff provided reports regarding the Clinic’s activities. The Clinic continues to meet the demands for service to the community during these difficult financial times. The Clinic has been informed the HUD funding for the homeless van has been approved. This is very good news. Even though the Clinic has received this funding in the past, it was in jeopardy due to limited funding. The 2010 budget was approved. At the AHEAD Foundation Board meeting we discussed financial updates and other activities. The election of officers was held and the 2010 budget was approved. Aane Aaby and I participated in the Community Building Partnership (CBP) Operating Committee meeting. During this quarterly meeting, we discussed the Director’s report and received updates on all CBP activities. The 2010 CBP Business Plan and Budget was approved. Aane has agreed to be the City’s representative on the Committee. Massillon representation on countywide committees is very important. I attended the Walnut Hills Residents Association meeting. Activities for the organization were discussed which included plans for a Christmas party and donations of food items for baskets for residents. Plans for the new year and scheduled events throughout the year were also discussed. A representative of Family Economic Success (FES) was present talking about their program to provide free income tax service. I participated in the Family Economic Success (FES) Program Board meeting. We reviewed FES updates, financial report, Board members updates, financial support and plans for the upcoming tax season. At the meeting, posters, advertisements and literature were available for everyone to distribute. I also participated in a FES Program Stark County Coalition meeting. After discussing FES and IRS updates, plans were reviewed regarding the Stark County Day of Help, Super Saturday and Financial Fair, which are scheduled for January. A Fair Housing Board meeting was conducted. Monthly reports were reviewed and the minutes approved. We also reviewed the existing housing discrimination cases that are pending with the Ohio Civil Rights Commission. Progress of the Neighborhood Stabilization Program (NSP) and contract for the Analysis of Impediments to Fair Housing Choice were also discussed. I participated in the Stark County Housing Trust Fund (SCHTF) Board meeting. After reviewing reports and activities for the committee, we discussed several statewide initiatives that may provide dedicated funding sources. After conducting a pre-construction meeting, one full Housing Rehabilitation contract was signed. Emergency Housing Rehabilitation inspections were requested following approval of three applications. Three projects were completed, six are progressing and seven contracts were signed. Two contracts were signed for the rehabilitation portion for the Home Buyer’s Assistance Program and one project was solicited for bids. During 2009: The Department directly assisted forty-two (42) with housing rehabilitation and twelve (12) first time homebuyers. We continue to experience an increase in home buying applications due to the $8,000.00 Federal Housing Tax Credit being offered. That program has been extended to April 30, 2010. The Department also provided assistance to many low-to-moderate income residents and families in the community in other ways, such as referrals to utility assistance programs, weatherization (HWAP) programs, including furnace replacement and the Earned Income Tax Credit (EITC) program. Many people have been referred to agencies such as ABCD and ESOP to assist in the prevention of foreclosures. Permits Issued: Dwelling Alterations & Additions 15 @ $97,028.00; Commercial (Alterations & Additions) 6 @ $1,141,000.00; Industrial (Alterations & Additions) 3 @ $522,000.00; Miscellaneous 2 @ $1,800.00; Accessory Buildings 3 @ $13,300.00; Fences 1 @ $200.00; Razings 4 @ $15,825.00. Total Permits Issued: 34 @ $1,791,153.00. Inspections: Building (Kraft) 185; Plumbing (Kraft) 54; Heating (Kraft) 28; Electrical (Silla) 56; Code Enforcement (Saracina) 129; Code Enforcement (Rice) 52; Total Inspections: 504.

STREETS: Cold Mix: 13.98 Tons; #57 Gravel: 16.93 Tons; Salt: 1,270.01 Tons. Patched streets throughout entire City; Cleaned off catch basins throughout entire City; Repaired catch basins throughout entire City; Leaf pick-up throughout entire City; Swept street throughout entire City; Removed advertisement signs from tree lawns and telephone poles; Snow and ice control throughout entire City; Boarded up front door of vacant house – 17 Arch Ave. S.E.; Dropped off 38 barricades on 4th Street N.E. for Community Candlelight Walk; Repaired 2 sections of the guardrail – 2 posts at Reservoir Drive at State Street N.E.; Weeded along guardrail and cutback trees and brush on RT. 21.

SEWER/WASTE COLLECTIONS: Our new customers numbered 25 and we had 24 customers whose service was discontinued. We picked up extra items for customers at 125 locations at an additional cost of $1,886.56. Summary: New Customers 25; Permanently Discontinued 24; Temporarily Discontinued 20; Resume Service to Delinquent Customers, Paid in Full 37; Resume Service to Regular Customers 5; Transfers 5; Misses 10; Misc. Messages 15; Total of Clean-Ups with Charge 125; Total of Charges for Clean-Ups $1,886.56; Dumpster Activity-Containers Place Temporarily 1; Total Charges for Dumpsters $80.00; Services Donated at No Charge $1,760.00; Empty Baskets Main Street 1X Week $200.00; Bags from Community Service Workers $200.00; Health Department Clean-Ups $50.00; Service to City Buildings, Park Department Dumpsters, Rec Center, Maintenance Building at Golf Course $1,010.00; Empty Dumpster at AJ Diana Yard Waste Bags $300.00.

INCOME TAX: Income Tax collections were up 17.01% from same time last year. Total Tax collections for the year were up slightly at 1.21%. As always, these figures were balanced with the Auditor’s Office. Employee withholdings were up 12.42% from the revenue of same time last year. Business profits were up 60.08% and taxes received from individuals were down 11.62%. For the year, employee withholdings were up 3.21% from the revenue of same time last year. Business profits were down 10.34% and taxes received from individuals were up .13%.

HEALTH NURSE: Clinics: Well Child Clinics: Infant & Pre-school age patients 0; School-age patients 0; Referred to specialist or private physician 0. Immunization Clinics: Attended 18; Immunizations Administered 60. TB Testing Clinics: Administered 0; Positive Reactors referred for X-ray 0. WIC Clinics: Initial Certifications 44; Re-certification 144; Individual Mod-cert 10; Nutrition Education 141; Caseload 971. Community Nursing: Field visits 25; Auxiliary visits 222. Services rendered: 0. School Visits: Parochial: Vision screening conducted at Massillon Christian School. Administered second dose of H1N1 vaccine at St. Barbara’s and MCS. Public: H1N1 clinics at 6 elementary schools to provide the second dose of vaccine. Continuing Education: 0. Miscellaneous: The entire staff of the Massillon Health Department has been involved with H1N1, including answering questions about the vaccine, entering information into the computer, counting H1N1 inventory, loading supplies in the truck to take to the clinic, rescheduling their day in order to help out at the clinics. Their teamwork was invaluable and much appreciated. Canton City Health Department provided nurse staffing at every clinic. For our December H1N1 clinics, 899 people received the vaccine. The total number of H1N1 vaccine administered to date is 3,049. Health Department staff also participated in an H1N1 clinic at the Stark Fairground on December 17, 2009 with the Canton City Health Department. Site visit by Northeast Ohio BCMH nursing representative, B. Stamp.

PARKS: 1. Union Negotiations: The city is still in union negotiations with our unit. 2. Employees laid off: We only have one employee on staff throughout the winter months; Trash pickup /pavilion rental and snow removal main tasks. 3. Vandalism: Turfing and spray painting still occurring within parks; Peoples personal trash being dumped in parks.

GOLF COURSE: 1. Golf course closed for the season. 2. Recreation Center selling gift certificates, memberships and merchandise. 3. Preparing for upcoming season-score cards, website and league play. 4. Completed plan of projects for course during 2010. 5. Planning on opening mid-March.

WWT; HEALTH; ANIMAL CONTROL;
BUILDING; STREET; PAINT/SIGN; Please see attached sheets.
SAFETY; INCOME TAX; PARKS &
RECREATION; RECREATION

SENIOR CENTER; EEO No report available at this time.

2009 YEAR END REPORT

METERMAID: Total number of tickets issued 1,631; By parking enforcement 1,488; By police officers 54; Towed vehicles with tickets 89. Total number of PAID violations 1,431; Number of parking permits issued 2,906. Revenue received from PAID violations $13,478.68; Revenue received from parking permits $22,085.00. Total Revenue: $35,563.68.

ANIMAL CONTROL Please see attached sheet.

LATE REPORTS

NOVEMBER 2009

ANIMAL CONTROL Please see attached sheet.