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MAYOR’S MONTHLY REPORT POLICE: Arrests: Total Adult Arrests 53; Total Juvenile Arrests 6; Summons/Citations Issued 23. Incidents: Total Calls 1,699; Security Checks Performed-Residences & Business Locations 147; Incident Cases Reported 71; Crimes Against Property Reported 118; Crimes Against Persons Reported 91; Accident Reports 120; Traffic Citations Issued 152; Alarms 112. Officers: Compensatory Hours Used 203.6; Sick Hours Used 172.5; Personal Hours Used 156.0; Compensatory Hours Earned 790.5; Overtime Hours Earned 470.5. TRAFFIC CONTROL: The MPD issued a total of 152 traffic citations, this being 32 less than same time last year. The MPD made 15 arrests for DUI, this being 2 less than same time last year. Radar citations totaled 4; this being 32 less than same time last year. The MPD handled a total of 119 traffic accidents, this being 12 more than same time last year. There were 73 property damage accidents, 13 injury accidents and 33 that occurred on private property. There were no fatal accidents. Of the above mentioned accidents there were 18 hit-skip accidents and there were 9 accidents that occurred as a direct result of alcohol and/or drugs. There were no motorcycle, no bicycle and no pedestrian accidents. The MPD investigated 9 accidents involving juveniles. One accident involved a City vehicle. There were 84 motor vehicles towed by the MPD, this being 4 less than same time last year. Of the above tows, 41 vehicles were towed from traffic offenses of some type, 24 as a direct result of an arrest, 13 for parking violations and one stolen/recovered vehicle. There was one miscellaneous tow. The traffic officer wrote 9 parking citations. The traffic officer mailed 2 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 8 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 8 motor vehicles. The traffic officer issued or acted upon 15 notices (48/72 hour and/or 10/20 day notices). Further, the traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. As of the last day of the month, there were 39 motor vehicles sitting upon the Police Impound Lots. Of the 39 vehicles several are waiting for court order to dispose of them. Summary: Accidents 41 YTD 453; Traffic 4 YTD 61; Parking 13 YTD 216; Arrests 24 YTD 241; STL/REC 1 YTD 16; Misc. 1 YTD 7; Totals: 84 YTD 994. METERMAID: Total number of tickets issued 95; By parking enforcement 81; By police officers 2; Towed vehicles with tickets 12. Outstanding tickets 313. Total number of PAID violations 85; Number of parking permits issued 178 (55 to courts not included). Revenue received from PAID violations $840.00; Revenue received from parking permits $1,515.00; Total Revenue: $2,355.00. YEAR END REPORT: Total number of tickets issued 1,831; By parking enforcement 1,580; By police officers 66; Towed vehicles with tickets 185. Total number of PAID violations 1,509; Number of parking permits issued 2,209. Revenue received from PAID violations $15,695.00; Revenue received from parking permits $23,350.00; Total Revenue: $39,045.00. ENGINEERING: ANNEXATION: Prophecy Massillon Annexation: Filed at county on September 6, 2007. Hearing date November 29, 2007. Approved by Stark County Commissioners. Revised to account for Navarre’s annexation of the County Farm. BRIDGES: Tremont Avenue Bridge: Detour began February 21, 2005. It is intended to bid this project in the fall of 2007 and to have a contractor begin work early 2008. The requested federal earmark for this project was denied. A new request was filed through Congressman Regula’s office. ODOT has informed us that they are providing the 20% match for both the Municipal Bridge and SCATS funding. The current estimate for this project is
$3.3 million. A permit with the Army Corps of Engineers has been secured. Awaiting permit approval from Norfolk Southern & RJ Korman Railroads. AT&T intends to begin their relocation work at the end of November. Erie Street Bridge: A pre-bid meeting took place on August 30, 2007. Project was bid out fall of 2007. The current estimate is 1.8 million. Keffler Construction of Canfield, Ohio was awarded the contract. Work will commence in January 2008 and is to be completed by October 2008. The bridge will be re-decked, widened to 3 lanes and a sidewalk will be added. Finefrock Road Bridge: Scheduled for re-decking in 2009. City and County resurfacing completed on October 21, 2006. US 30 Bridge Project: Ruhlin selected as contractor. Began work on September 5, 2006. SANITARY SEWERS: 2000 WWT Plant Upgrade & Expansion: City is investigating odor control solutions. Tertiary filters still not on line. The Law Director has entered into contract on behalf of the City with the law firm of Bricker & Eckler LLP to deal with the change orders submitted by Kokosing and also remaining items to complete the contract. A draft of the odor control study has been completed and is under review. South Massillon Sanitary Sewer Extension: Easements obtained from property owners and plat has been recorded. Project was bid with the bid opening on November 7, 2007. Behheler Excavating, Inc. was awarded the contract. Construction to begin January 7, 2008. Sanitary Rate Study: URS Corp. has been retained to complete a sanitary sewer rate study for residential/commercial and industrial users. A draft report has been submitted and is under review. Meeting with various industries to take place at the beginning of January. STREETS: Cherry Road N.W. Improvements: Shelly Company low bidder, awarded the contract. 100% completed. In the process of compiling punch list items. 27th Street Widening: Bid opening May 17, 2006. Shelly Company awarded contract. 100% completed. Majority of punch list items completed. Wales Rd./SR 241 Rehabilitation: The funding request from SCATS for engineering was denied and we will be re-evaluating the scope of the project. The new project scope will be to improve the intersections of Lake/Wales and Hankins/Wales. Also included are the intersections of Erie/Tremont and Jackson (27th)/Lincoln Way East. URS has been selected as the consultant and we are currently negotiating a contract. The contract with URS will be presented to Council in January.2007 Street Resurfacing: Bid opening September 14, 2007. Superior Paving low bidder. Began the week of October 28, 2007. Paving completed as of November 28, 2007. Compiling punch list for spring completion. 2007 Target Area Street Resurfacing: Bid opening September 14, 2007. Superior Paving low bidder. Began the week of October 29, 2007. Paving completed as of November 28, 2007. Compiling punch list for spring completion. Ballinger Estates: Preliminary plat approved by Planning Commission November 10, 2004. Plans submitted and approved. Sanitary sewer plans approved. Final plat approved by Planning Commission June 22, 2005. Council approved July 5, 2005. Plat recorded. Grading and utility construction completed. Houses almost completed. Roadway installed week of April 10, 2006. Working on punch list items. Ready to switch to one year maintenance bond. Ballinger Estates Phase 2: Preliminary plat approved by Planning Commission December 13, 2006. Final plat approved by Planning Commission 2/21/07. Re-zoning passed by Council. Plans have been approved. Construction began week of July 16, 2007. Storm & sanitary sewers 95% completed. Pavement 95% completed. Punch list items to be done. Homes under construction. Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. COMMUNITY DEVELOPMENT: 1. The CD Department conducted a public workshop on the Community Development Block Grant (CDBG) Program. The City is accepting funding requests from local organizations through January 31st. The City will then prepare a preliminary CDBG budget for FY2008. Final approval and submission of the City’s block grant application to the U.S. Department of Housing and Urban Development must be completed by May 15th. The City’s FY2008 Program Year begins July 1st. The City’s FY2007 CDBG grant was $747,797.000. The FY2008 grant amount has not yet been determined, but the City is anticipating a funding reduction of approximately 3%-5%. 2. The CD Department is working on a variety of economic development projects both large and small. These projects include Shearer’s Foods, PatentHealth LLC/Universal Syndications (former Republic Steel Corp. office building); Genshaft Park Development; Bill Hawk, Inc.; Cold-Headed Fasteners; M&K Supermarket gasoline pumps; Donna Williams Insurance and Total Productions/Erie Street Leather. 3. The City is also participating in the Local Update of Census Addresses (LUCA) Program in preparation for the upcoming 2010 Census. Under this program, the CD Director is working with the Census Bureau to help make their address list for Massillon as accurate as possible. 4. The CD Director attended a regional economic development strategic planning workshop conducted by the Ohio Department of Development. At this session, government and business leaders discusses the factors affecting the State’s economy and issues that are most important in promoting economic development. HOUSING: The Department received approximately 70 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. Several people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or financial assistance. This office continues to monitor questionable advertisements listed in the classified section of the local newspaper regarding possible discrimination. I participated in the Community Building Partnership of Stark county (CBP) Executive Committee meeting to decide on funding to be recommended as operating support to the various CDCs. I participated in the regular quarterly meeting of the CBP. We discussed and approved recommendations from the Executive Committee regarding the 2008 Operating Support grants for the CDC members. We also approved the budget for 2008. Officials from Charter One Bank, including Executive Vice President Randy Stickler, attended the meeting to present ABCD with a $50,000.00 award for their work with NRP in Massillon. The award was entitled “Housing Hero Award”. Will Dent, ABCD Executive Director, was quite surprised and grateful. It will help the organization and residents who are facing financial difficulty. I participated in a Save Our Homes (SOH) Coalition sub-committee meeting. Along with plans for kicking off the groups’ efforts, we also reviewed the intake form and program brochure. The Stark County Housing Task Force and this group are working together in order to inform consumers about resources available to assist in the prevention of foreclosures. I participated in the Stark County Housing Trust Fund (SCHTF) meeting. We are continuing to explore options for a dedicated funding source for housing programs in Stark County. Joel Owens, CBP Director, attended the meeting to assist us in our efforts to locate a possible dedicated funding source. I participated in a Family Economic Success (FES) meeting. Discussed at the meeting were program updates, the budget, media promotions and goals of the coalition. This office continues to provide information to eligible household and organizations regarding FES free income tax preparation for low-income families. The agency was able to expand hours at the Massillon site (Lillian Beane Community Center) due to the funding the City is providing. This program is an excellent opportunity for people to receive their refund including earned income credit quickly and free of charge. I met with the social worker from EANDC and the person handling credit counseling for ABCD. The purpose of the meeting was to determine how we could all work together to provide support to the residents of Massillon Homes. I provided them with information about resources. It was a very productive meeting. I participated in a Stark County Housing Task Force meeting. Discussed at the meeting were reports regarding the Homeless Collaborative and Interagency Council. I reported on the progress being made for the Save Our Homes (SOH) Coalition. The guest speaker from United Way’s Impact Council, provided information and invitations to those in attendance about the Family Financial Stability Symposium to be held in January. A representative from Family Economic Success spoke about the upcoming tax season and their schedule. Information was provided to members in order to pass along to clientele. I participated in the CDBG program workshop conducted by Community Development Director Aane Aaby for agencies interested in applying for project funding. Information was provided to several agencies in attendance regarding general procedures and the application process. Submission deadline for applications is January 31st. Three contracts were signed for the Emergency Housing Rehabilitation Program, one project was completed and four are progressing. Inspections were requested for one wheel chair ramp. One full Housing Rehabilitation project was completed, two are progressing and inspections were requested for one new job. One contract was signed for the rehabilitation portion for a Home Buyer’s Assistance project, one project was completed and one was solicited for bids. The Department directly assisted forty (40) families. Thirty-three (33) with housing rehabilitation and seven (7) first time home buyers. Additionally, we assisted sixteen (16) Massillon homeowners with home weatherization through the Home Weatherization Assistance Program (HWAO), in conjunction with Stark County Community Action Agency (SCCAA). SCCAA received funding from the State which required matching funds. The Housing Department received numerous down payment assistance applications through the year, but many were more suitable for the Massillon Homes project. The City also provides assistance to many low-to-moderate income residents and families in the community in numerous other ways such as referrals to Massillon Homes, utility assistance and weatherization programs, including furnace replacement. BUILDING: Permits Issued: New Dwellings 4 at $509, 100.00; Dwelling Alterations & Additions 10 at $90,263.00; Commercial (New Structures) 1 at $280,000.00; Commercial (Alterations & Additions) 3 at $5,100.00; Industrial (Alterations & Additions) 2 at $11,400.00; School Alterations 1 at $22,365.00; Miscellaneous 5 at $37,331.00; Accessory Buildings 2 at $3,700.00; Fences 2 at $4,400.00; Razings 3 at $12,449.00; Total Permits Issued: 33 at $976,108.00. Inspections: Building 328; Electrical 85; Plumbing 94; Heating 82; Housing 102; Total Inspections: 691. STREETS: Cold Mix: 21 Tons; Salt: 1,352.5 Tons. Patched streets throughout entire City; Swept streets throughout entire City; Picked up bagged leaves all over the City (5 packer loads and 25 truck loads); Dropped off 45 barricades for walking tour of churches and Candlelight Ceremony in the 4th Street N.E. area; Secured 2 doors and 7 broken windows on December 7, 2007 at 730-7th Street S.W.; Dropped off 4 barricades and 8 cones at the Museum on December 12, 2007. SEWER/WASTE COLLECTIONS: Our new customers numbered 30 and we had 13 customers whose service was discontinued. We picked up extra items for customers at 75 locations at an additional cost of $538.50. We had two (2) dumpsters placed on a temporary basis. Fuel costs and repairs to our trucks have been quite expensive. As our fleet of trucks ages, the repairs become increasingly high. Fortunately, our landfill costs have not increased much in the past few years. Wages and benefits also continue to increase. About mid year, I will be looking at the finances for the Waste Department more closely to determine if a rate increase will be necessary in the near futures. Summary: New Customers 30; Permanently Discontinued 13; Temporarily Discontinued 19; Resume Service to Delinquent Customers, Paid in Full 15; Resume Service to Regular Customers 4; Transfers 3; Misses 6; Misc. Messages 4; Total of Clean-Ups with Charge 75; Total of Charges for Clean-Ups $538.50; Dumpster Activity-Containers Placed Temporarily 2; Total Charges for Dumpsters $130.00; Services Donated at No Charge: $1,310.00 Empty Baskets Main Street 1x Week $200.00; Bags from Community Service Workers $100.00; Service to City Buildings $1,010.00. INCOME TAX: Income tax collections were down 1.36% from same time last year. For the year of 2007, our total tax collections were up .77%. As always, these figures have been balanced with the records in the Auditor’s Office. Employee withholdings were up 15% and business profits were down 49%. Taxes received from individuals were down 16%. HEALTH NURSE: Clinics: Well Child Clinics: Infants & Preschool Age Patients, School Age Patients 5; Referred to Specialist or Private Physician 0. Immunization Clinics: Attended 49; Immunizations Administered 136. Hypertension Screening: Attended 7; Referred for Follow-Up 0. TB Testing Clinics: Administered 8; Positive Reactors Referred for X-Ray 0. WIC Clinics: Initial Certifications 8; Recertifications 92; Individual Midcert 22; Nutrition Education 88; Caseload 857. Community Nursing: Field Visits 46; Auxiliary Visits 286. School Visits 1. Services Rendered: Completed secondary tests on vision and hearing suspects at MCS. Miscellaneous: The following committee/task forces held meetings: Epidemiology combined group; Nursing Directors. Mrs. Miller spoke at the Urban League tenants meeting, presenting information about Health Department services, vaccines and issues such as lice, dental care and other hygiene concerns. The nurses continue to perform DOT (direct observed therapy) for a local TB patient. This protocol is prescribed by the U.S. Department of Health and Human Services as part of the standards of care. DOT will continue as long as the patent is on anti-TB drugs. Flu clinics have concluded other than a few children who are scheduled to complete their flu immunizations at the regular immunization clinics. SENIOR CENTER: Center Activities: Chorus entertained at Shady Lawn nursing home and sang for memorial service for member, Reverend Lloyd Summer. Had a Christmas party; Volunteers visited with senior clients at Whippledale MRDD; Bowling team had Christmas party, bowled 12 days for a total of 309 people; Exercise group had Christmas lunch, 13 days of participation and 145 people; Garden Club, Radio Club, Boy Scout leaders and Hunger Task Force continue to meet here. Volunteer Hours: November: 1083.5; December: 858.5. EEO: This office was preparing and monitoring the postings of the new minimum wage law. A minimum wage of $7.00 per hour goes into effect as of January 1, 2008. I have found that the City is in compliance with the new wage law. The few employees that would be affected directly, where in the part-time and seasonal positions and there were only a few employees affected at this time. They were mainly members of the Parks and Recreation Department. The City has one (1) remaining Ohio Civil Rights Complaint in litigation. A resolution to the Timothy Matthews complaint is still pending. I assisted the Civil Service Consultant with the preparation of the request for new hires in the Fire and Police Department. WWT; HEALTH; ANIMAL LATE MONTHLY REPORTS OCTOBER 2007 FIRE: The Department responded to a total of 352 alarms, this averaging to 11.35 alarms per day. There were 73 fire alarms, 14 public service calls and 265 rescue and EMS calls. The total estimated fire loss was $11,600.00. There were no injuries due to fire. 10/4/2007: I attended the monthly LOGIC Board meeting. 10/9/2007: Staff members attended the annual Fire Prevention Breakfast in Canton. 10/12/2007: I took time off to teach a CPR class at St. Mary’s School. 10/13/2007: The Department participated in the annual Stark County Firefighters Memorial Service. 10/16/2007: I taught a CPR class to the Boy Scouts at St. Paul’s Lutheran Church. 10/17/2007: I met with Chief Ballatine of the Orrville Fire Department to discuss tornado sirens. 10/26/2007: The Department provided a fire truck for the annual Massillon/McKinley parade and supervised the bonfire. 10/7/2007 (week): The week of the 7th was National Fire Prevention Week, during the week the Fire Prevention Bureau had presentations at various locations. School participation was very good this year. The report from the disaster drill at Aultman West Hospital was finalized. I believe this exercise has not only influenced operations from our level but will influence interoperability at the hospital level and with participating organizations both at the local and county levels. In my opinion, the Police and Fire Departments have learned volumes about Incident Management. In terms of testing the initial hours of a disaster and disallowing the compression of time, this was one of the most unique drills of its type. An event such as this has never been undertaken in Massillon. NOVEMBER 2007 FIRE: The Department responded to a total of 366 alarms, this averaging to 10.8 alarms per day. There were 79 fire alarms, 16 public service calls and 271 rescue and EMS calls. The total estimated fire loss was $75,000.00. There were no injuries due to fires. 11/1/2007: I attended the monthly LOGIC Board meeting. 11/9/2007: I met with Deputy Fire Marshall Cooper of the State Fire Marshall’s Office. 11/12/2007: All shifts toured the Greif Brothers plant. 11/16/2007: I met with the LOGIC Board to discuss RED Center contract negotiations. I also attended a GIS seminar at Stark State College. 11/17/2007: The Department participated in the Holiday Parade. 11/19/2007: I attended a county-wide Swift Water Rescue meeting. 11/20/2007: I met with Canton Township Fire Department administrators to discuss Fire Investigation Training, CPR and River Rescue.11/30/2007: The annual Firefighter Memorial Service was held. It was well attended and I would like to thank all those who participated. The Fire Department had its annual ladder testing completed in November and the “Gator” all-purpose vehicle arrived. There is much training and equipment to be purchased to fully utilize this apparatus and it should be completely fitted by early February. Of course, it can still be used if necessary. Its purpose will be to provide emergency access to all areas of the walking path and other remote areas of the City and also to assist in providing EMS protection at large venues such as the annual Cruise-On-In-And-Dance event. The Department is drawing nearer to the time when retirements will mean complete turnover of the Fire Prevention Bureau. Much planning and training is necessary to ensure that those who replace the current staff members are well trained, capable and qualified.
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