MAYOR’S MONTHLY REPORT
NOVEMBER 2009

POLICE:Arrests: Total Adult Arrests 46; Total Juvenile Arrests 14; Summons/Citations Issued 14. Incidents: Total Calls 1,667; Security Checks Performed-Residences & Business Locations 193; Incident Cases Reported 65; Crimes Against Property Reported 105; Crimes Against Persons Reported 61; Accident Reports 84; Traffic Citations Issued 131; Alarms 69; Miles of Road Patrol (Approx. Mileage from previous month) 31,353. Officers: (from 3 pay periods) Compensatory Hours Used 257.9; Sick Hours Used 463.5; Personal Hours Used 192.0; Compensatory Hours Earned 487.0; Overtime Hours Earned 305.4.

TRAFFIC CONTROL: The MPD issued a total of 131 traffic citations, this being the same as same time last year. The MPD made 17 arrests for OVI, this being 4 more than same time last year. Radar citations totaled 7, this being 2 more than same time last year. The MPD handled a total of 84 traffic accidents, this being 11 less than same time last year. There were 47 property damage accidents, 17 injury accidents, 20 accidents that occurred on private property and no fatal accidents. Of the above accidents, there were 19 hit-skip accidents, there were 3 pedestrian and no bicycle accidents. There were no motorcycle accidents. The MPD investigated 6 accidents involving a juvenile that resulted in 4 injuries. There were 55 motor vehicles towed by the MPD, this being 2 less than same time last year. Of the above tows, 31 vehicles were towed from traffic accident, 2 for traffic offenses of some type, 17 as a direct result of an arrest, 5 for parking violations and there were 0 stolen/recovered vehicles. The traffic officer issued 4 parking citations. The traffic officer was able to mail 0 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 4 title searches to the state of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 4 motor vehicles. The traffic officer issued or acted upon 9 notices (48/72 hour and/or 10/20 day notices). The traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. As of the last day of the month, there were 30 motor vehicles sitting upon the Police Impound Lots. Of the 30 vehicles several are waiting for court order to dispose of them. Summary: Accidents 31 YTD 326; Traffic 2 YTD 52; Parking 5 YTD 88; Arrests 17 YTD 138; STL/REC 0 YTD 4; Misc. 0 YTD 6; Totals: 55 YTD 614.

METERMAID: Total number of tickets issued 122; By parking enforcement 115; By police officers 3. Towed vehicles 4. Outstanding tickers 629. Total number of PAID violations 122; Number of parking permits issued 232. Revenue received from PAID violations (includes hearing fees) $965.00; Revenue received from parking permits $1,230.00. Total Revenue: $2,195.00.

ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioners decision. Approval was denied by Judge Sinclair on July 25, 2008. The Township has filed an appeal with 5th District Court of Appeals. The decision was reversed on June 30, 2009. Annexation re-filed with Commissioner’s office on November 19, 2009. Hendricks Area Annexation: The petition was filed with Stark County on September 22, 2009. Public hearing set for December 1, 2009. BRIDGES: Tremont Avenue Bridge: Detour began February 21, 2005. The requested federal earmark for this project was denied. A new request was filed through Congressman Regula’s office. ODOT has informed us that they are providing the 20% match for both the Municipal Bridge and SCATS funding. The current estimate for this project is $3.3 million. A permit with the Army Corps of Engineers has been secured as was permits from Norfolk Southern & RJ Corman Railroads. Plans have been submitted to ODOT for approval. Anticipated bid opening is in April 2008. AT&T began their relocation work. Bids will be opened May 1, 2008 at the Stark County Commissioners office. Bids received were more than 10% over the Engineer’s estimate; and, therefore, the project must be re-bid. A request has been submitted to SCATS to increase the City’s portion of the funding. SCATS approved additional funding for the City in the amount of $450,000.00. Also, the County has increased its share by the same amount. This project was re-bid and bids were opened on July 3, 2008. Beaver Excavating was the successful low bidder with a bid of $3,735,809.67. Pre-construction meeting was held September 17, 2008. Norfolk Southern Railroad has approved a temporary crossing and has begun installation. Beaver started construction on March 2, 2009. The installation of the fencing has begun and is the last item that needs completed before the bridge will be open to traffic. Finefrock Road Bridge: Ramp closures began May 2009 and the bridge is currently under construction with completion estimated to be spring 2010. 32nd Bridge Replacement: This project will replace the existing bridge structure with a concrete box culvert. Other components of the project are the relocation of sanitary and storm sewers and street resurfacing within the project limits. Wenger Excavating, Inc. was awarded the contract and began construction in November 2009. The roadway is currently open to traffic. Currently developing a project punch list to close out the project. Harsh Avenue SE Box Culvert Replacement: The design and survey are 70% completed. SANITARY SEWERS: 27th Street/Bison Avenue Sanitary Sewer: The design work is 98% complete. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replace the existing pump station. The design work is 95% completed. Submitted to OPWC for the funding. NeoCom Sanitary Trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park and also Shearer’s. Bids were opened August 27, 2009. The successful low bidder was Wenger Excavating, Inc. out of Dalton with a bid amount of $104,561.00. Construction began October 7, 2009 and clearing began October 28, 2009. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design work is 64% completed. Began revising plan to new standards. Noble Place Sanitary Sewer Replacement: Project will replace the existing sanitary sewer and improvements to the roadway and installation of storm sewer will also be completed. Project was submitted to OPWC for funding. STREETS: Wales Rd/SR 241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. The City received $151,000.00 from the Municipal Road Fund. The bid opening was held August 11, 2009. Superior Paving was awarded the contract and began work the week of September 21, 2009. Currently working on manholes and catch basins. Intermediate course of asphalt has been placed. The surface course will be placed in the spring of 2010. 9th Street SW Resurfacing: Submitted to OPWC for the funding. 2009 Street Resurfacing: Bid opening was August 27, 2009. The successful low bidder is Northstar Asphalt, Inc. with a bid of $119,864.00. Work began October 19, 2009. Project completed November 3, 2009. Currently closing out the project. Main Avenue Resurfacing: Resurfacing plans 100% completed. The City has received money as a result of the stimulus package for this project. This project will be constructed in 2010. Augusta/Cyprus Repairs: Miscellaneous repairs have been targeted and repairs to be completed in the spring of 2010. Tremont Avenue SW Resurfacing: Submitted to OPWC for funding. If funded, it is anticipated to complete this project in the summer of 2010. SUBDIVISIONS: Ballinger Estates Phase No. 2: Preliminary plat approved by Planning Commission December 13, 2006. Final plat approved by Planning Commission February 21, 2007. Rezoning passed by Council. Plans have been approved. Construction began week of July 16, 2007. Sewers and streets 100% completed. Houses are completed and occupied. Punch list completed and released to the City on October 16, 2009. Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villa (Perciballi). Houses being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completed week of June 25, 2007. Homes are currently being constructed. Working on completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of august 23, 2004. Asphalt installed. As-builts received. Punch list items completed. Awaiting installation of the street lights and monumentation. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning Commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street SE completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase No. 1 plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items completed. Released to city on February 19, 2009. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8th. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction has begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Awaiting testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22nd. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Construction to begin spring 2010. University Village No. 9: Preliminary plat submitted and approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase No. 3: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006 and approved by Planning Commission June 14, 2006 and Council. Grading work 90% completed. Utility work began the week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Plat recorded March 25, 2009. Underground electric and telephone lines have been installed. Homes being built. Punch list items to be completed. Woodland Creek: Preliminary plat approved. Plans approved by city and by EPA. Plat for condo phase recorded at County. Condominiums are completed. MISCELLANEOUS: 151 Lincoln Way East Improvements: Daniel A. Terreri & Sons of North Jackson was the awarded contract and began work on September 14, 2009. Construction 100% completed. Currently finalizing project. SR241/Tremont Intersection Improvements: ODOT approved grant. Design is being completed by URS Corp. and the City of Massillon’s Engineering Dept. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. Design is being completed by URS Corp. and the City of Massillon’s Engineering Dept. ME Co. is beginning the right-of-way acquisition process. Construction is anticipated to begin 2010. Made corrections to plans per ODOT comments. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. Storm Water Report: Submitted 2008 report to OEPA. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawings/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 18% completed. Editing files to include pipe length and slope/material. GIS: Completed and transferring items to ESRI. Setting hyperlinks. Modifying display and addressing and permits, maps. Continuing to update. Adding traffic signals, signs inventory. Web Site: The Engineering Department web site has been completed and will be updated on an ongoing basis. Analyzing and updating current maps.

COMMUNITY DEVELOPMENT: 1. In regards to the Community Development Block Grant (CDBG) Program, the City construction work was completed on two CDBG funded infrastructure projects—the downtown sidewalk replacement on Lincoln Way East & City Hall Street, and the CDBG stimulus funded target area neighborhood street improvement project on the southeast side. The City will soon begin the process of preparing for the upcoming FY2010 CDBG Program Application. A CDBG informational meeting will be held in December and project proposals will be accepted through next January. At this point, Congress has not yet passed the FY2010 HUD Budget, so the City’s CDBG entitlement grant is not yet known. 2. The CD Department continued work on the implementation of its Neighborhood Stabilization Program (NSP) which is designed to provide funding to local governments to deal with the problems of foreclosed and abandoned housing in areas of greatest need. The City is currently finalizing a contract agreement with ABCD for an NSP Project to rehabilitate two existing homes on Pearl Avenue S.E. The City is also working with Habitat for Humanity as well as several local developers on additional NSP housing projects. These will be submitted for Council review and approval as proposals are finalized. The City is also proceeding with the first NSP funded demolitions of vacant deteriorated and/or fire damaged dwelling units. 3. The CD Director participated in a conference call with Ohio EPA regarding proposed Brownfield activities at the former Republic Steel site. 4. The City is currently considering the establishments of three additional non-schools TIF’s including Shearer’s Foods, Case Farms and Massillon Credit Union. 5. The CD Director attended a meeting at the Cleveland Foundation that was conducted by Federal officials on Federal stimulus programs and neighborhood stabilization issues.

HOUSING: The Department received approximately sixty-five calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. Several people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or Financial assistance. This office continues to monitor questionable advertisements listed in the classified section of the local newspaper for possible discrimination. We currently have one housing discrimination case pending with the Ohio Civil Rights Commission (OCRC) awaiting completion of their investigation. Also, a new complaint was submitted to OCRC regarding discrimination due to race. I participated in the Franklin Village Neighborhood Association meeting. I presented information regarding the programs available through the City of Massillon’s Housing Department. The information was well received. Also present was Larry Bell from Association for a Better Community Development, Inc. (ABCD) and a representative from East Akron Neighborhood Development Corporation (EANDC). Mr. Bell spoke about the houses ABCD will be completing with funding from the Neighborhood Stabilization Program (NSP) and the counseling program their agency provides. Judy Graves of EANDC talked about the social services EANDC provides to the residents of Massillon Homes I and II. This recently formed Association is doing a very good job representing their neighborhood. At the AHEAD Foundation Board meeting the new Executive Director, Ms. Erica Thom, was introduced. We discussed financial updates and other activities which included Board terms and filling available vacant seats. The agency continues to provide excellent support to families with children through social and educational assistance. I participated in a meeting with representatives from Stark County Fair Housing and the City of Canton Fair Housing in our continuing efforts to update the Analysis of Impediments to Fair Housing Choice (AIFHC). Law Director Perry Stergios has approved the services agreement contract for AIFHC. We have approval from Stark County Fair Housing and are awaiting approval from the City of Canton. Hopefully, we will be able to fully execute the contract soon. I attended the Walnut Hills Residents Association meeting. Activities for the organization were discussed which included plans for holiday celebrations and donations of non-perishable food items for the food baskets for people in need and adopting families for Christmas. The group sponsored a Thanksgiving dinner which was very well attended by residents. I attended the monthly Stark County Community Action Agency (SCCAA) Board meeting. I also participated in a training session for the Board as the governing body of the Head Start Program. This was nearly an all day session facilitated by a national trainer who reviewed responsibilities and information about Head Start. Prior to the monthly meeting, we met with Federal Head Start Monitors about the program. We were asked a series of questions with none of the staff present, to determine our knowledge and understanding of Federal regulations and the local program. SCCAA provides valuable service to all Stark County residents, including children. I participated in the Community Building Partnership (CBP) Grant Review/Strategic Planning Committee meeting. The Grant Review Committee made their recommendations for Operating Support Program grantees. We also discussed future plans of CBP. The organization is working with the local Community Development Corporations to help them change their focus to primarily operating programs to increase homeownership. Two Emergency Housing Rehabilitation applications were accepted, five contracts were signed, four projects were completed, two are progressing and four write ups were requested. One application was accepted for the Home Buyer’s Assistance Program, one contract was signed for the rehabilitation portion and two projects were completed. Down payment assistance was provided for one new home owner. Bids received for one new full Housing Rehabilitation project and one project was completed.

BUILDING: Permits Issued: New Dwellings 2 @ $234,200.00; Dwelling Alterations & Additions 20 @ $133,122.00; Commercial (Alterations & Additions) 7 @ $162,936.00; Miscellaneous 4 @ $6,200.00; Accessory Buildings 4 @ $12,145.00; Fences 1 @ $1,700.00; Razings 3 @ $8,180.00; Total Permits Issued: 41 @ $558,483.00. Inspections: Building (Kraft) 194; Plumbing (Kraft) 58; Heating (Kraft) 32; Electrical (Silla) 64; Code Enforcement (Saracina) 98; Code Enforcement (Rice) 44; Total Inspections: 490.

STREETS: Cold Mix: 1.13 Tons. Patched streets throughout the entire City; Swept streets throughout the entire City; Removed advertisement signs from tree lawns and telephone poles throughout the entire City; Cleaned off catch basis throughout the entire City; Repaired catch basins throughout the entire City; Leaf pick up: 47 packers; 53 dump truck loads. Graded and graveled alleys throughout the entire City; Boarded up a vacant house at 943-4th St. S.W. (3 windows, 1 deck door); Secured two windows and one front door at a vacant house at 72 Marion S.E.; Boarded up a vacant house at 216-1st. St. N.E. (1 rear door, 7 windows); Dropped off barricades and posted No Parking signs downtown for the Christmas Parade.

SEWER/WASTE COLLECTIONS: Our new customers numbered 24 and we had 28 customers whose service was discontinued. We picked up extra items for customers at 104 locations at an additional cost of $1,071.00. Summary: New Customers 24; Permanently Discontinued 28; Temporarily Discontinued 15; Resume Service to Delinquent Customers, Paid In Full 6; Resume Service to Regular Customers 5; Transfers 3; Misses 13; Misc. Messages 19; Total of Clean-ups With Charge 104; Total of Charges for Clean-ups $1,071.00; Dumpster Activity-Containers Placed Temporarily 3; Total Charges for Dumpsters $215.00; Services Donated at No Charge $2,180.00; Empty Baskets Main Street 1X Week $200.00; Bags from Community Service Workers $200.00; Health Department Clean-ups $50.00; Service to City Buildings, Park Department Dumpsters, Rec Center, Maintenance Building at Golf Course $1,010.00; Empty Dumpster at AJ Diana’s Yard Waste Bags Everyday $720.00.

INCOME TAX: Collections were up 10.24% from same time last year. Keep in mind that collections were down 16.26% in October. Using combined revenue figures from October and November, our collections are down 5% from 2008 revenue. For all of 2009, our revenue is down .2% from 2008. As always, these figures were balanced with the Auditor’s Office. Employee withholdings were up 9.59% from 2008. Business profits were up 27.53% and taxes received from individuals were up 13.64%.

HEALTH NURSE: Clinics: Well Child Clinics: Infant & Pre-school age patients 0; School-age patients 0; Referred to specialist or private physician 0. Immunization Clinics: Attended 48; Immunization Administered 121. TB Testing Clinics: Administered 5; Positive Reactors referred for x-ray 0. WIC Clinics: Initial Certifications 39; Re-certifications 131; Individual Mid-cert 33; Nutrition Education 138; Caseload 968. Community Nursing: Field Visits 82; Auxiliary Visits 430; Services Rendered: School Visits 1. Continuing Education: 0. Miscellaneous: The Health Department conducted 13 H1N1 clinics and administered 1,828 doses of H1N1 vaccine. The Health Department Staff participated in a H1N1 clinic at the Stark County Fairgrounds on November 28, 2009.

SENIOR CENTER: Activities: *Men set up 5 trees and volunteers decorated the Center for Christmas; *All regularly scheduled activities held; *Forty-nine (49) seniors were to Oglebay Winter Fantasy lights, dinner buffet and show; *Our van was in the parade welcoming Santa Claus; *A Thanksgiving breakfast was held for those regularly using Meals on Wheels at the Center; *We had a van trip to Cambridge, Ohio, to see their Victorian Christmas decorations and lights and paid a visit to the Guernsey County Senior Center – 14 participated. Volunteer Hours: October 1,462; November 1,028.5. Director: Attended SARTA Board meeting; Attended Massillon Commission to Advance Literacy Fundraiser at Santangelos.

EEO: I received, reviewed and certified the payroll data required by the Davis-Bacon Act and Equal Employment Opportunities regulations for work that was performed by Superior Paving and Northstar Asphalt. These contractors were determined to be in compliance with the provisions of all ODOT requirements. I attended the monthly meeting of the Civil Service Commission. This office received 6 phone calls in regards to employment opportunities. The EEO Director was a participant in interviews for Public Health Nurse. The interviews were held on November 18th and 25th, 2009 at the Massillon Health Department.

FIRE: The department responded to a total of 339 alarms, this averages to 11.3 alarms per day. There were 53 fire alarms, 16 public service calls and 270 Rescue and EMS calls. The total estimated fire loss was $45,000.00. There were no injuries due to fires. 11/2,3,4,/2009: The Fire Department toured Case Farms Grain Mills. 11/5/2009: I attended the Stark County Haz Mat meeting. 11/6/2009: At 216 went to Community Services Building to assist with stringing a flagpole. 11/18/2009: I attended a meeting about Red Cross services. 11/26/2009: I attended SCOG Governance Board meeting on Centralized Dispatch. 11/30/2009: The annual Firefighter Memorial Service was held. It was well attended and I would like to thank all those who participated. Biannual hose change was completed and EVOC Training was begun. Work continues to be done toward the end of improving the 911 System and centralizing dispatch operations. The department continues to work toward being able to provide EMS Transport effective at the beginning of the year. There have been a number of fires recently that are not able to be attributed to natural or accidental causes. Our Fire Prevention Staff continues to investigate every fire with the goal of finding those who are responsible for starting them.

HEALTH; BUILDING;
STREETS; PAINT/SIGN;
SAFETY; INCOME TAX; Please see attached sheets.
PARKS & RECREATION;
GOLF COURSE; RECREATION

ANIMAL CONTROL; WWT No reports available at this time.