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MAYOR’S MONTHLY REPORT POLICE: Arrests: Total Adult Arrests 95; Total Juvenile Arrests 5; Summons/Citations Issued 15. Incidents: Total Calls 1,974; Security Checks Performed-Residences & Business Locations 101; Incident Cases Reported 129; Crimes Against Property Reported 116; Crimes Against Persons Reported 87; Accident Reports 71; Traffic Citations Issued 283; Alarms 105; Miles of Road Patrol 40,782. Officers: Compensatory Hours Used 144.0; Sick Hours Used 296.0; Personal Hours Used 184.0; Compensatory Hours Earned 841.9; Overtime Hours Earned 543.9. TRAFFIC CONTROL: The MPD issued a total of 283 traffic citations, this being 37 more than same time last year. The MPD made 18 arrests for DUI, this being 8 more than same time last year. Radar citations totaled 129; this being 31 more than same time last year. The MPD handled a total of 74 traffic accidents, this being 9 less than same time last year. There were 44 property damage accidents, 9 injury accidents, no fatal accidents and 21 accidents that occurred on private property. Of the above accidents, there were 15 hit-skip accidents and there were 7 accidents that occurred as a direct result of alcohol and/or drugs. There were no pedestrian accidents. There were no bicycle and no motorcycle accidents. The MPD investigated 5 accidents involving juveniles resulting in no reported injuries. There were 82 motor vehicles towed by the MPD, this being 31 more than same time last year. Of the above tows, 26 vehicles were towed from traffic accidents, 7 for traffic offenses of some type, 25 as a direct result of an arrest, 19 for parking violations, 4 recovered stolen vehicles and 1 misc. tow. The traffic officer mailed 5 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 21 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 20 motor vehicles. The traffic officer issued or acted upon 25 notices (48/72 hour and/or 10/20 day notices). Further, the traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer issued 16 parking citations. As of the last day of the month, there were 78 motor vehicles sitting upon the Police Impound Lots. Of the 78 vehicles several are waiting for court order to dispose of them. Summary: Accidents 26 YTD 140; Traffic 7 YTD 22; Parking 19 YTD 84; Arrests 25 YTD 83; STL/REC 4 YTD 11; Misc. 1 YTD 3; Totals: 82 YTD 343. METERMAID: Total number of tickets issued 166; By parking enforcement 142; By police officers 8; Towed vehicles with tickets 16. Outstanding tickets 448. Total number of PAID violations 111; Number of parking permits issued 187 (55 to courts not included). Revenue received from PAID violations $1,075.00; Revenue received from parking permits $2,105.00. Total Revenue: $3,180.00. ENGINEERING: ANNEXATION: Hunters Pointe Annexation: Hearing February 8, 2006. Denied by County Commissioners. Re-filed May 26, 2006. Hearing date set for August 16, 2006. Hearing date of August 16, 2006 was canceled by County Commissioners. Owner intends to re-file under a different name. Cottrill Annexation: Filed June 27, 2006. Approved by Commissioners on September 7, 2006. BRIDGES: Tremont Avenue Bridge: Detour began February 21, 2005. Awaiting for final close out of existing project. Received the Stage 2 submittal. Once review is completed a meeting will be set with the consultant to review comments in early February. A meeting took place with the County, consultant and AT&T to review the Stage 2 plans. It is intended to bid this project in August 2007 and to have a contractor begin work by November 2007. Stage 3 plans were received for review. This will be the final review to complete the plans. The requested federal earmark for this project was denied. A new
request was filed through Congressman Regula’s office. ODOT has informed us that they are providing the 20% match for both the Municipal Bridge and SCATS funding. The current estimate for this project is $3.3 million. Erie Street Bridge: Met with ODOT and SCATS to review the consultant report. Waiting to see if ODOT planning will be able to perform work as a design build in October 2007. Detour discussed, scope-3 lanes, 5’ walkway. A pre-bid meeting is scheduled for August 30, 2007. Project will be bid out fall of 2007 with construction to be completed by October of 2008. The current estimate is 1.8 million. Finefrock Road Bridge: Maintenance of surface meetings. Scheduled re-decking for 2008. Reviewing ODOT’s consultant reports. ODOT is accepting public comments on project. City and County resurfacing done in October 21, 2006. US 30 Bridge Project: Working with ODOT and Massillon Park Department for detour preparation. Met with ODOT for easements needed for work. Submitted donation papers. Awaiting asbestos study. Approved maintenance of traffic plan. Ruhlin selected as contractor, scheduled to start work on September 5, 2006. SANITARY SEWERS: 2000 WWT Plant Upgrade & Expansion: Awaiting contractor to finish several items and punch lists items. City is investigating odor control solutions. Investigating fixing more piping. Tertiary/UV still not on line. Sent correspondence for items to meet specifications. Sent letter for denial of claim response. 60 days to get Tertiary/UV on line 4/30/07 before bond is revoked. Waiting on an opinion from the Law Director’s office. South Massillon Sanitary Sewer Extension: Under design with Hettler/Largent. Started design. Signed contracts. Design 100% completed. Waiting to submit PTI and Railroad Permit. Wetmore Trunk Extension Phase 2: To be built by private developer as part of Gray Ridge Estates. Plans approved. EPA approved February 24, 2006. Railroad approved April 5, 2006. Wenger Excavating selected as contractor. Started sanitary January 29, 2007. The project is 100% completed. The sanitary sewer is installed and testing is 100% completed. Harsh Ave. S.E. Sanitary Sewer Relocation: Plans 100% completed. Submitted PTI to OEPA on January 29, 2007. Received approved PTI from the EPA. Bids were opened April 11, 2007 with H&W Contractors, Inc. being the apparent low bidder but requested that their bid be withdrawn due to the fact they missed an item in the plans that grossly made their bid to low. Therefore, Bitzel Excavating, Inc. will be awarded the project. Their bid was $98,600.00 STREETS: Amherst Road N.E.: Bid September 26, 2006. Low bidder is Superior Paving. Started October 9, 2006. 100% completed. Finishing punch list items. Three manholes were fixed in April. In the process of final inspection. Cyprus/Augusta Repairs: RMI was awarded the contract. Began work the week of April 16, 2007 and is 95% completed. 27th Street Widening: Attended several meetings with Perry Township. Fielding several calls from various residents. Bid opening May 17, 2006. Shelly Company apparent low bidder. Under construction. 80% completed. Utility companies began relocating their lines the week of January 28, 2007. Ohio Edison and Massillon Cable have finished their relocation work. AT&T began their portion of relocation on April 26th, 2007. Wales Rd/SR 241 Rehabilitation: Started preliminary layouts. Will be requesting Statements of Qualifications from consultants in February. Requested funding for engineering through SCATS. The funding request from SCATS for engineering was denied and we will be re-evaluating the scope of the project. The new project scope will be to improve the intersections of Lake/Wales and Hankins/Wales. Also included are the intersections of Erie/Tremont and Jackson (27th) /Lincoln Way East. URS has been selected as the consultant and we are currently negotiating a contract. SUBDIVISIONS: Ballinger Estates: Preliminary plat approved by Planning Commission November 10, 2004. Plans submitted and approved. Sanitary sewer plans approved. Final plat approved by Planning Commission June 22, 2005. Council approved July 5, 2005. Plat recorded. Grading and COMMUNITY DEVELOPMENT: 1. The CD Department continued work on the City’s FY2007 Community Development Block Grant (CDBG) Program Application, which is due to be submitted to the HUD Columbus Office by May 15th. The City’s FY2007 Program Year will begin July 1st. The city basically is using the same budget as for FY2006, with only a few minor changes in activities. As part of the City’s application process, a public hearing on the proposed budget was held on April 16th. 2. The CD Director attended a meeting at the Stark County Auditor’s Office to review the details of the Meadows Plaza Tax Increment Financing (TIF) Project. 3. The City is working with the Stark County Regional Planning Commission (SRPC) is in the process of preparing a Lead-Based Paint Hazard Control Grant for submission to the US Department of Housing & Urban Development (HUD). 4. The CD Department reviewed three rezoning applications for submission to the City Planning Commission. 5. The CD Director attended the Spring Quarterly Meeting of the Ohio Conference of Community Development, as well as an Ohio Department of Development Workshop on state economic development initiatives. HOUSING:The Department received approximately 70 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. A number of people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or financial assistance. Several Fair Housing advertisements were listed in The Independent in commemoration of Fair Housing Month. I participated in several Western Stark Medical Clinic Board meetings. During the Board of Directors meeting, the Director reported on activities and highlights for the month. Other committees also reported. Officers were elected for the next year, which starts in May. Plans for the annual dinner were also finalized. I also attended an Executive Committee meeting to discuss personnel issues, bylaws and other matters of the organization. I participated in a meeting with Stark County Regional Planning Commission (SCRPC) to discuss our application to HUD for a Lead-Based Paint Hazard Control Grant. SCRPC is applying for Stark County in cooperation with Massillon, Canton and Alliance. I participated in the Walnut Hills Residents Association meeting. Activities for the organization were discussed and a discussion was held regarding the election of new officers. Other matters about the neighborhood such as problems with garbage disposal, water run off, etc., were discussed. I assisted the Association with contacting the appropriate departments to address their concerns. As a member of the Stark County Interagency Council on Homelessness (SCICH) Evaluation Committee, I participated in site visits and reviewed the homeless grant applications. Upon completing the pre-application process, our recommendations will be forwarded to SCICH for approval before submitting to HUD for funding. I participated in a Community Services of Stark County Board meeting. All committees reported. We also heard a presentation from Ray Fete regarding fund raising. The Canton office site addition was recently completed. The agency is doing a good job in the community. I attended the CDBG public hearing regarding approval of the allocations for the 2007 fiscal year. Several agencies and individuals were in attendance for input regarding the budget and allocation of funds. I participated in a Stark County Housing Task Force meeting. Discussed at the meeting were reports regarding the Homeless Collaborative Interagency Council on Homelessness and HUD/Stark Metropolitan Housing Authority. Our guest speaker was a member of the Cleveland Attorney General’s Office whose presentation was concerning Ohio’s new Predatory Lending Law. He was very informative. Fair Housing Board Member Bernice Richardson, Kitty Yingling and I, attended the 2007 Fair Housing Awards Luncheon sponsored by the Stark County Association of Realtors in honor of Fair Housing Month. It is the 39th anniversary of the Fair Housing Act. Awards were presented to an individual, lender, realtor and an organization for their efforts and support of Fair Housing. The guest speaker was thought provoking and truly exceptional in his presentation about Fair Housing issues. In celebration of Fair Housing month, the department ran Fair Housing advertisements in The Independent twice weekly. Inspections were requested for 3 applicants who were approved to participate in the full Housing Rehabilitation Program. One project was completed and 2 are progressing. Four applications were accepted for the Home Buyer’s Assistance Program and one contract was signed for the rehabilitation portion. BUILDING: Permits Issued: New Dwellings 1 @ $221,000.00; Condos 6 Units @ $507,000.00; Dwelling Alterations & Additions 36 @ $326,202.00; Commercial (Alterations & Additions) 4 @ $97,600.00; Industrial (Alterations & Additions) 2 @ $270,000.00; Garage Alterations 3 @ $5,900.00; Miscellaneous 1 @ $8,000.00; Swimming Pools 4 @ $20,800.00; Fences 11 @ $29,582.00; Razings 2 @ $7,100.00; Voids 6 @ N/A; Total Permits Issued: 76 @ $1,493,184.00. Inspections: Building 315; Electrical 108; Plumbing 104; Heating 88; Housing 160; Total Inspections: 775. STREETS: Cold Mix: 10:00; Mason Sand: 7.01; Hot Mix: 18.11. Swept streets throughout the entire City; Patched pot holes throughout the entire City; Cleaned off catch basins throughout the entire City; Snow and ice control throughout the entire City; Graded alleys throughout the entire City; Removed advertising signs from telephone poles and tree lawns throughout the entire City; Mowed grass and whacked weeds throughout the entire City; Dropped off barricades downtown for MS walk. The following catch basins were repaired: 4/18/07: 1221 Erie St. S. 4/19/07: Charles Ave. S.E. and Erie St. S. by Reliable Office Supply (southeast corner); Charles Ave. S.E. and Erie St. S. by Army Navy Union (northeast corner). 4/20/07: 1004 Erie St. S. 4/23/07: 1220 Erie St. S.; Edwin Ave. S.E. and Erie St. S. by Charlie Brown’s Catering (northeast corner). 4/24/07: 835 Erie St. S.; Edwin Ave. S.E. and Erie St. S. by United Paint Shop (southeast corner). 4/27/07: 1035 Erie St. S. 4/30/07: Tremont Ave. S.E. and Erie St. S. by No. 2 City Parking Lot (southeast corner). SAFETY: The Department worked on the following jobs in regards to traffic lights in the City: We replaced numerous lights that were burned out and we worked on traffic controllers or flashers throughout the City. We worked on wiring jobs in the Recreation Center, Senior Center and City Hall. Also we worked on wiring problems at the City Garage. INCOME TAX: Income Tax collections were up 4.94% from same time last year. Year to date for 2007, our tax collections are up 2.53%. We are still completing paper work to document this revenue so there may be some minor adjustments to these figures. I will update this revenue in my May report. This is actual revenue received between April 1st and April 30th for both years. Since some of this revenue was actually deposited in May, these figures will not match exactly with the revenue figures in the Auditor’s Office. After the end of May, my revenue totals and those from the Auditor’s Office should match. SEWER/WASTE COLLECTIONS: Our new customers numbered 20 and we had 23 customers whose service was discontinued. We picked up extra items for customers at 213 locations at an additional cost of $1,047.00. We had 3 dumpsters placed on a temporary basis. Our FREE spring clean-up is scheduled for Saturday, May 19, 2007 from 7:00 a.m. to 2:00 p.m. at the City Garage. Summary: New Customers 20; Permanently Discontinued 23; Temporarily Discontinued 4; Resume Service to Delinquent Customers, Paid in Full 12; Resume Service to Regular Customers 37; Transfers 1; Misses 11; Misc. Messages 34; Total of Clean-Ups with Charge 213; Total of Charges for Clean-Ups $1,047.00; Dumpster Activity-Containers Placed Temporarily 3; Total Charges for Dumpsters $945.00; Services Donated at No Charge $2,199.00; Empty Baskets Main Street 1x Week $200.00; Service to City Buildings $1,649.00; Special Health Department Clean-Up $200.00; Pick Up of Trash from Community Service Workers $150.00. HEALTH NURSE: Clinics: Well Child Clinics: Infant & Preschool Age Patients 5; School Age Patients 1; Referred to Specialist or Private Physician 0. Immunization Clinics: Attended 45; Immunizations Administered 90. Hypertension Screening: Attended 12; Referred for Follow-Up 0. TB Testing Clinics: Administered 32; Positive Reactors Referred for X-Ray 0. WIC Clinics: Initial Certifications 34; Recertifications 99; Individual Midcert 25; Nutrition Education 136; Caseload 874. Community Nursing: Filed Visits 51; Auxiliary Visits 245. School Visits 0. Continuing Education: One nurse attended a training for Vision and Hearing Screening; One nurse attended a two day training for the Incident Command System – “ICS 400”. Miscellaneous: The Health Department, along with drug reps from Sanofi, held an inservice re: meningococcal meningitis and the vaccine, Menactra. A special meningitis clinic was held during spring break, with the school nurses helping by sending out letters to the middle school students. The vaccine is still available, but a special effort was made to immunize as many students as possible during their spring vacation. Two nurses attended a training on the new computer system for the BCMH program. This will be followed up by the district nursing rep coming to the office for further detailed training. The monthly epidemiology meeting was also attended. For the past several months, Mrs. Miller has been perception a nurse working for her BSN degree. She has assisted in immunization, well child, TB and WIC clinics, as well as accompanied nurses on home visits to newborns, communicable disease investigations and children on the BCMH program. She has completed her public health experience and it was agreed that both she and the nurses benefited from her being part of the department for a few months. GOLF COURSE:Golf Revenue: Golf revenue was $80,708.00 increasing our year-to-date total revenue $113,289.00. Poor weather significantly impacted our revenues. Rounds were down 50% from same time last year when we were fortunate to have good weather. For the month revenues were down 32% and for the year figures are down 28%. Golf Course: The driving range opened the middle of the month. The south and east greens have been aerified and the north greens will be aerified the first week of May. The entire golf course has been fertilized and the roughs have had an application of herbicide. All bunkers have been edged and the bridge on No. 1 South has been repaired. New steps leading from the parking lot to the golf shop have been installed and are a huge improvement. The clean-up of debris from the logging work completed this winter has been delayed due to the work load of the contractor. The golf course is in excellent condition for this time of year. Miscellaneous: The Legends has been named one of the 100 Must-Play Courses of Ohio for 2007 by GolfStyles Ohio magazine. This marks the third straight year for this award. Jim Goodwin is our new Teaching Professional. Jim is a member of the PGA and has served the area for over 25 years at a number of courses including Arrowhead Country Club, Skyland Pines Golf Course, Tannenhauf Golf Course and Bob-O-Link Golf Course. Registration is now open for The Legends Junior Golf School for boys and girls ages 6-15. The school will be held on Tuesday mornings from 8:00-9:30 beginning in June for a series of 5 weeks. Spring rates are now in effect until summer rates being May 24th. Rates for 18 holes with cart are as follows: Weekday $28.00; Weekday Senior $24.00; Weekend AM $35.00; Weekend PM $30.00. The Legends Card is back featuring a free round after the card has been validated with 5 paid rounds. Massillon City residents and taxpayers receive a 10% discount on standard golf rates excluding senior specials, league play, outings & special events and promotions. SENIOR CENTER: Events: Income fax filing continued through April 16th. A total of 368 clients were served on Mondays throughout February, March and April. These were senior citizens and low-income families. *Seniors attended the BalletMet in Columbus at the Ohio Theatre. Sleeping Beauty was the production and 14 seniors enjoyed the show and lunch afterwards. *The bowling team ended the season with a banquet and awards at the Center. Swiss steak and baked chicken were served and 75 participants and senior volunteers were present. Bowlers begin their summer schedule of Wednesdays only at 9:30 am at Hall of Fame Lanes. *Information Fair here with local agencies in attendance to give info to seniors about what is available to them in the community. Many are not aware of Homestead Exempt, food stamp criteria, etc. *Senior Day committee had 12 meetings. *National Volunteer Week, April 15-21, Massillon Senior Center :volunteers were recognized by Retired Senior Volunteer Program, a proclamation from Mayor Cicchinelli and Rep. Ralph Regula. *Senior Chorus began their programs for nursing homes and senior organizations. Hours: Volunteer hours for March 1440; Volunteer hours for April 1049.5. Director: Attended SARTA Board meeting and SARTA 10th Anniversary celebration; Attended Literacy Commission meeting; Attended SARTA/SCATS planning commission meeting. EEO:There were 3 inquiries to this office from citizens that were interested in speaking to a Compliance Officer in regards to a complaint of Job Discrimination. This office informed the citizens of the nature of the work that was performed by the Massillon Equal Employment Office and I directed them to an appropriate agency to address their issues. I worked with the Director of Parks and Recreation to resolve a Discrimination Complaint filed by an Employee of the Massillon Recreation Center. I worked with the Superintendent and Supervisor of the Street Department to interview and select a candidate for a job opening in the Solid Waste Department. I worked with the Manager and Operations Superintendent of WWT Plant to interview and select a candidate for a job opening in the WWT Plant. I am currently working with the Civil Service Commission Consultant and the Council Clerk in order to revise and update the Occupation List of Class Titles and the Miscellaneous Scheduled. WWT; HEALTH; ANIMAL CONTROL; FIRE No report available at this time LATE MONTHLY REPORTS MARCH 2007 FIRE: The department responded to a total of 368 alarms. This averages to 11.9 alarms per day. There were 40 fire alarms, 25 public service calls and 303 rescue and EMA calls. The total estimated fire loss was $10,300.00. There were no deaths or civilian injuries due to fires. However, there were 2 firefighter injuries. 4/1/07: I attended the monthly LOGIC Board meeting. I also attended the LEPC tabletop disaster drill in Marlboro Township. 4/2/07: I attended a meeting with Harris Day Associates in regards to fire station No. 3. 4/3 & 4/4/07: I attended the New Fire Chief Symposium in Columbus, OH. 4/5/07: I attended a meeting with Perry Police Chief Escola and Erica Thom from ADAS in regard to strategies for preventing motor vehicle crashes in the City. 4/6/07: I met with Chief Williams in regard to the Teen Driver Control Clinic which will be held on June 29th, 30th and July 1st. 4/7/07: I attended two Worker’s Compensation hearings for members of the department. 4/15/07: I attended the Stark County Commissioners meeting in reference to the Emergency Management Agency. I also attended a grant writing workshop in Greentown. 4/19 & 4/20/07: I attended the Fireground Academy seminar conducted by the Ohio Fire Academy. 4/27/07: I met with representatives from Affinity Medical Center about the hospital merger. 4/28/07: The annual tornado drill was held City wide. At the request of St. Mary’s School, I was present during the drill and made recommendations on how to update their emergency plan. 4/29/07: I met with Tim Warstler, Stark County EMA Director, to learn how the City can best utilize the EMA in the event of a disaster. March was a very eventful month. I implemented some changes in the response patterns of our Fire & EMS units that have had some surprising results. In February, our EMS units on average had a response time of 2 minutes and 39 seconds. After implementing the response changes in March, the average response time actually went down to 2 minutes and 31 seconds. This comes as a surprise to everyone, including those critical of the changes – I’m sure. Additionally, WalMart contracted the department one evening because they had received a double shipment of frozen chicken and needed someone to coordinate efforts to see that it wasn’t wasted. We were able to supply both the Salvation Army and the Boys & Girls Club with the equivalent of 1000 pounds of chicken. Finally, the department has added air packs to the officer seats in the pumps and fitted those packs with radio communication devices that allow interior attack officers the ability to communicate with the Incident Commander. BUILDING: Permits Issued: New Dwellings 3 @ $429,000.00; Condos 2 Units @ $200,000.00; Dwelling Alterations & Additions 36 @ $287,874.00; Commercial (Alterations & Additions) 3 @ $68,550.00; Industrial (Alterations & Additions 2 @ $33,000.00; Garage Alterations 1 @ $1,640.00; Miscellaneous 1 @ $450.00; Swimming Pools 1 @ $5,000.00; Fences 3 @ $3,650.00; Razings 2 @ $4,740; Voids 1 @ N/A; Total Permits Issued: 55 @ $1,033,904.00. Inspections: Building 308; Electrical 104; Plumbing 106; Heating 93; Housing 100; Total Inspections: 711.
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