MINUTES OF THE SPECIAL MEETING
MASSILLON CITY COUNCIL
HELD, MONDAY, AUGUST 26, 2013

 

COUNCIL PRESIDENT TOWNSEND  B Okay, the Massillon City Council special meeting will come to order.  This meeting was called by Mayor Kathy Catazaro-Perry for the purpose to discuss and consider emergency passage for Resolution No. 14 - 2013

1.  ROLL CALL

Roll call for the evening found the following Council Members present:  Milan Chovan Sarita Cunningham-Hedderly, Nancy Halter, Quenessa Hampton, Ed Lewis, Paul Manson, Donnie Peters, Andrea Scassa and Larry Slagle

Thus giving a roll call vote of 9 present.

2. ACTION TAKEN WITH POSSIBLE PASSAGE ON THE FOLLOWING RESOLUTION:

RESOLUTION NO. 14 - 2013                    BY:   FINANCE COMMITTEE  

Authorizing the Safety Service Director to enter into the Fiscal Sponsor Agreement with The Massillon Rotary Foundation Trust.

 

COUNCIL PRESIDENT TOWNSEND  Councilman Peters.

COUNCILMAN PETERS Thank you, Mr. President.  This resolution authorizes the safety service director to enter into a Fiscal Sponsor Agreement with the Massillon Rotary Foundation Trust.  Whereas the Massillon Rotary Foundation Trust has expressed interest to fund certain upgrades to buildings and facilities owned by the City.  Whereas the City of Massillon desires to participate in the program to receive such assistance from the Massillon Rotary Foundation Trust.  And whereas grants will be received in the approximate amount of $100,000.00 for the purpose of funding the project.  Whereas in order to receive such grants the Fiscal Sponsorship Agreement must be executed by the safety service director.  Therefore be it resolved by the City Council of Massillon and all members thereof concurring.  This ordinance pretty much it means that we want to receive I guess I call it I guess a grant but its from the Massillon Rotary Foundation.  And this is to make repairs, upgrades and so forth and we can bring the safety service director up or the mayor.  The reason the meeting was called and we wanted to rush we’re not rushing it through but we wanted to get moving on it was because they’ve begun the work.  The way I understand it the company that is performing part of the work they want paid up front a certain amount.  In order to do that we have to first of all receive the money then we have to then we have to pay it.  So if there’s any questions but if not we’ll bring the safety service director up anyway you look at it.  So…

COUNCIL PRESIDENT TOWNSEND  Are you calling him up?

COUNCILMAN PETERS Yeah.

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – Evening, council.  Mr. Peters is right the work is beginning or will begin at shutdown when the Rec. Center is shut down next week, Doug right?  This week.  And this is this is specifically concerning around the ceiling in the pool area.  Okay, and the Rotary Foundation is ready to cut the main contract or a third of his money which is in their contract with the contractor.  A third, a third and a third is the way he’s to be paid.  They can not do that until we enter into this agreement with them for this money.  So that’s where we’re at with it.  Law director felt that it took at least a resolution on your part to accept the grant and then I could enter into the agreement. 

COUNCIL PRESIDENT TOWNSEND  Okay, Councilwoman Halter.

COUNCILWOMAN HALTER Oh, on this the agreement #9 it says recipients representative and that’s not filled in.  So who’s the recipient appointing as the program administrator?

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – Doug.

PARK AND RECREATION DIRECTOR NIST – Me.

COUNCILWOMAN HALTER You, okay.  So that means the program means the work that’s being done or the money?

PARK AND RECREATION DIRECTOR NIST – Both the work that would be done as we need to pay them the Rotary Foundation will issue me the check and then I would then hand it over the contractor.

COUNCILWOMAN HALTER So the money’s going through the Rotary Foundation not through the City?

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – Yes, no yeah no money crossing our hands.  So we don’t have to transfer, approve or do anything like that. 

COUNCILWOMAN HALTER – And the only other question I have is why did we not go through a CIC or does it not matter I guess?

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – It doesn’t matter to us.  Don’t look a gift horse in the face.

COUNCILWOMAN HALTER – Well I know but the money’s actually isn’t from the Silk Foundation?

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – I don’t know that.  Doug?

COUNCILWOMAN HALTER – Is the money from the Rotary?

COUNCILMAN PETERS – It’s from the Massillon Rotary Foundation.

COUNCILWOMAN HALTER – Oh, okay.  I was told wrong then.

PARK AND RECREATION DIRECTOR NIST – We applied for numerous grants.

COUNCILWOMAN HALTER – Oh.

PARK AND RECREATION DIRECTOR NIST – This is actually a combination of two grants.  The monies are channeled to the Rotary Foundation and then dispersed. 

COUNCILWOMAN HALTER – Okay, thank you. I’m done.

INTERIM SAFETY SERVICE DIRECTOR JOHNSON – Yes, sir?

COUNCIL PRESIDENT TOWNSEND  B Who’s your question for Councilman Slagle?  Cause if its for Doug I’ll call him up.

COUNCILMAN SLAGLE – For Mr. Nist.

COUNCIL PRESIDENT TOWNSEND  B Okay, could we call up Mr. Nist?  Would you come up?

PARK AND RECREATION DIRECTOR NIST – Mr. President, council.

COUNCILMAN SLAGLE – Good evening, Doug. 

PARK AND RECREATION DIRECTOR NIST – How are you?

COUNCILMAN SLAGLE – Good.  I think one of the questions was where these funds actually originated from.  Can you explain this process to us?

PARK AND RECREATION DIRECTOR NIST – Sure, a lot of the grants that we applied for are not a federal or state grant they’re actually through foundations.  I either the Stark Community Foundation we’ve applied for various grants but all of those most all of them require us to have a conduit so to speak someone’s that a 501C3.  The City is obviously not a 501C3 so we have to have a recipient for the grant even though we’re applying for the grant we have to have that in place and the Rotary Foundation Trust agreed to do that a while back because we’ve applied for probably eight grants so far this year.  So and that question about the CIC they were brought to my attention last week I mean it doesn’t matter to me who we use.  Just as long as I have someone that’s a 501C3 that we can use. 

COUNCILMAN SLAGLE – So did you apply for these grants through as park and rec. director?

PARK AND RECREATION DIRECTOR NIST – Well, me and staff members, yes.

COUNCILMAN SLAGLE – You, okay.  So where who did you apply to grants for so what, what entity is now putting money into the Rotary Foundation to be used for these payments?

PARK AND RECREATION DIRECTOR NIST – The Stark Community Foundation is doing one of them.  The Fred Silk Foundation is another. 

COUNCILMAN SLAGLE – Okay.  So this is actually none of this is rotary funds? 

PARK AND RECREATION DIRECTOR NIST – Correct.

COUNCILMAN SLAGLE – Alright. Cause I think some people that I talked to were concerned about why the rotary was involved in doing it.  And they get as I understand they get a 5% administration fee for this? 

PARK AND RECREATION DIRECTOR NIST – Correct.

COUNCILMAN SLAGLE – And you will be the when it says in #9 as Nancy says you’ll be the person or name that goes in there.  Alright, thank you.

PARK AND RECREATION DIRECTOR NIST – Unless you want to appoint someone else.

COUNCILMAN SLAGLE – No, I think you’re just great. 

COUNCIL PRESIDENT TOWNSEND  B Councilwoman Scassa.

COUNCILWOMAN SCASSA And this money is going to fix the ceiling in the aquatic area of the Rec. Center?  Is that…

PARK AND RECREATION DIRECTOR NIST – Yes.

COUNCILWOMAN SCASSA – And the grant will cover everything?

PARK AND RECREATION DIRECTOR NIST – Yes.

COUNCILWOMAN SCASSA B All the repairs.  Okay.

COUNCIL PRESIDENT TOWNSEND  B Are there anymore questions?  Thank you, Mr. Nist.

PARK AND RECREATION DIRECTOR NIST – Thank you.

COUNCIL PRESIDENT TOWNSEND  B Councilman Peters.

COUNCILMAN PETERS moved for suspension of the rules and passage, seconded by Councilman Manson.

The rules were suspended by a roll call vote of 9 yes.

RESOLUTION NO. 14 – 2013 WAS PASSED BY A ROLL CALL VOTE OF 9.

COUNCIL PRESIDENT TOWNSEND B Thank you, Madame Clerk.  Resolution No. 14 – 2013 has passed and this special meeting is adjourned. 

 

_________________________
MARY BETH BAILEY, CLERK,

______________________________
TONY M. TOWNSEND, PRESIDENT

 

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