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MAYOR’S MONTHLY REPORT TRAFFIC CONTROL: The MPD issued a total of 108 traffic citations, this being 4 less than same time last year. The MPD made 9 arrests for OVI, this being 4 less than same time last year. Radar citations totaled 1, this being 11 less than same time last year. The MPD handled a total of 69 traffic accidents, this being 10 more than same time last year. There were 36 property damage accidents, 12 injury accidents and 31 accidents that occurred on private property. Of the above accidents there were 12 hit-skip accidents and there were 2 accidents that occurred as a direct result of alcohol and/or drugs. There was 0 pedestrian, 0 bicycle accidents. The MPD investigated 13 accidents involving juveniles resulting in 6 reported injuries. There were 0 fatal accidents. There was 1 accident involving a City vehicle. There were 59 motor vehicles towed by the MPD, this being 6 more than same time last year. Of the above tows, 36 vehicles were towed from traffic accidents, 6 for traffic offenses of some type, 9 as a direct result of an arrest and 7 for parking violations. There was 1 vehicle towed as stolen/recovered and 0 misc. tows. The traffic officer mailed 0 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 2 title searches to the state of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 2 motor vehicles. The traffic officer issued or acted upon 18 notices (48/72 hour and/or 10/20 day notices). The officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer issued 6 parking citations. As of the last day of the month there were 14 motor vehicles sitting upon the Police Impound Lots. Of these 14 vehicles, several are waiting for court order to dispose of them. Summary: Accidents 36 YTD 223; Traffic 6 YTD 23; Parking 7 YTD 65; Arrests 9 YTD 63; STL/REC 1 YTD 5; Misc. 0 YTD 12; Totals: 59 YTD 391. METERMAID: Total number of tickets issued 139; By parking enforcement 127; By police officers 5; Towed vehicles with tickets 7. Outstanding tickets 745. Total number of PAID violations 132; Number of parking permits issued 224. Revenue received from PAID violations (includes hearing fees) $1,885.00; Revenue received from parking permits $1,265.00. Total Revenue: $3,150.00. ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council Chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioner’s decision. Approval was denied by Judge Sinclair on July 25, 2008. The Township has filed an appeal with 5th District Court of Appeals. The decision was reversed on June 30, 2009. Annexation re-filed with Commissioner’s office on November 19, 2009. Hearing scheduled for February 10, 2010 at 7:00 p.m. in Tuscarawas Township Hall. Petition was withdrawn on February 9, 2010 and the public hearing was canceled. Filed on March 11, 2010. Public hearing was held on Thursday June 10, 2010 at 7:00 p.m. in the Tuscarawas Township Hall and was denied by the Stark county Commissioners. The city filed an appeal on July 7, 2010 on the Commissioner’s decision. US 30 Richville Drive Area annexation: Petition filed on April 22, 2010. Commissioners set hearing for May 26th at 1:30 p.m. Vote was tabled. Approved by Commissioners on June 2, 2010. Sent to Council for acceptance at the August 2, 2010 meeting. Sibila Family LLC Annexation: Petition filed on June 9, 2010. Commissioner’s hearing set for August 25, 2010 at 6:00 p.m. BRIDGES: Tremont Avenue Bridge: The installation of the fencing has been completed and the roadway is now open to traffic. Remaining work includes concrete sealing on the deck and painting of the beam splices. The contractor will be using a crane to complete this work and will have to detour traffic on days the work is being done. It is anticipated to start the work in mid May. Work has been completed. The County is currently working to close this project out. Harsh Avenue SE Box Culvert Replacement: The survey work is 100% designed and 70% completed. 17th Street NE Bridge: Currently in the planning stages of analysis to replace this structure. The survey work is 100% completed. Design 70% completed. SANITARY SEWERS: 27th Street/Bison Avenue Sanitary Sewer: The design work is 99% completed. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replaced the existing pump station. The design work is 95% completed. This project was submitted to OPWC for the funding, which was not approved for 2010. Will re-submit for future funding years. NeoCom Sanitary trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park and also Shearer’s. Bids were opened August 27, 2009. The successful low bidder was Wenger Excavating, Inc. out of Dalton with a bid amount of $104,561.00. Construction began October 7, 2009 and clearing began October 28, 2009. Project is 100% completed, including sewer testing. The contractor completed punch list items and has submitted as-builts. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design of Phase 1 and Phase 2 is 90% completed. Sanitary Manhole Rehab Project: Compiling information on reports of sanitary manholes that need replaced. WWT Plant report from February 2010 show approximately 20 that are in need of repair. Bit of Eden Sanitary Sewer Extension Project: Currently analyzing options to extend sanitary sewer to this site. City Garage Sanitary Repairs: Currently re-routing several floor drains to the sanitary sewer system and replacing the failed pump station. Project will be completed the first week of July. Griffith Sanitary Sewer Replacements Project: Beginning survey work and preliminary design to replace approximately 1600 L.F. of sanitary sewer. STREETS: Wales Rd/SR 241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. The City received $151,000.00 from the Municipal Road Fund. The bid opening was held August 11, 2009. Superior Paving was awarded the contract and began work the week of September 21, 2009. Intermediate course of asphalt has been placed. Contractor has stopped work for the winter and will commence work in March 2010. The surface course was placed May 24, 2010. Striping on May 26, 2010. Punch list items have been completed. Currently closing out the project. 9th Street SW Resurfacing: The City has received 50% of the funding from OPWC for this project. Bids opened July 20, 2010. Superior Paving is the apparent low bidder. Due to the local match constraints, this project will be completed in 2011. Main Avenue Resurfacing: SCATS has approved to apply the funding for this project to the Tremont Avenue SW project. Alternative funding sources will be sought to complete this project. Augusta/Cyprus Repairs: Miscellaneous roadway repairs have been targeted and several options have been put together. Currently seeking funding. Tremont Avenue SW Improvement Project: The project consists of pavement planning and resurfacing, drainage and sanitary structure rehabilitation, ADA compliant curb ramps and pavement markings. Project limits are the west end of the Tremont Bridge to approximately 20 feet west of 22nd Street SW. The project is being funded through SCATS and Stark County Municipal Road Funds. Bid opening was held June 17, 2010 with Northstar Asphalt, Inc. as the successful low bidder. A pre-construction meeting was held on July 23, 2010. The contractor began work on July 26, 2010. 2010 Street Resurfacing Program: Project currently out to bid with a bid opening date of July 20, 2010. Northstar Asphalt, Inc. was the successful low bidder with a bid of $198,501.00. 2010 Target Area Resurfacing Program: Project currently out to bid with a bid opening date of July 20, 2010. Superior Paving Materials, Inc. was the successful low bidder with a bid of $112,887.50. SUBDIVISIONS: Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villas (Perciballi). Houses being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completed week of June 25, 2007. Homes are currently being constructed. Working on completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed and as-builts received. Punch list items completed. Awaiting installation of the street lights and monumentation. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning Commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street S.E. completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase No. 1 plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items completed. Released to City of February 19, 2009. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8th. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Waiting testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22nd. Sanitary sewer installation began week of August 22nd. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Roadway construction to begin in August 2010. University Village No. 9: Preliminary plat submitted and approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase No. 3: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006, approved by Planning Commission June 14, 2006 and approved by Council. Grading work 90% completed. Utility work began the week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Plat recorded March 25, 2009. Underground electric and telephone lines have been installed. Homes being built. Working on punch list items. Woodland Creek: Preliminary plat approved. Plans approved by City and by EPA. Plat for condo phase recorded at County and condominiums are completed. MISCELLANEOUS: SR241/Tremont Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. Construction is anticipated to begin in 2011. Made corrections to plans per ODOT comments. Will be submitting to OPWC for the anticipated cost increase not covered by current ODOT grant. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. ME Companies is beginning the right-of-way acquisition process. Construction is anticipated to begin in 2011. Made corrections to plans per ODOT comments. Beginning right-of-way acquisition. Will be submitting to OPWC for the anticipated cost increase not covered by current ODOT grant. Storm Water Management: Prepared 2009 report and submitted to OEPA. OEPA completed an audit of our program on May 14, 2010 and the City received comments in June 2010 that spelled out various violations and deficiencies. We are currently working on a response letter and analyzing potential revenue sources to not only fund the mandated storm water plan items but storm water related infrastructure throughout the City. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawings/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 18% complete. Editing files to include pipe length and slope/material. Currently researching all septic locations within the City. GIS: Completed and transferring items to ESRI. Setting hyperlinks. Modifying display and addressing permits, maps. Continuing to update. Adding traffic signals, signs inventory, elevation work for flow on sanitary, sanitary septic areas. WebSite: The Engineering Department WebSite has been completed and will be updated on an ongoing basis. Analyzing and updating current maps. Levee Pipe Repairs: Survey 80% completed. Reviewing different options of repairs. Preparing construction plans which are 70% completed. COMMUNITY DEVELOPMENT: 1. The City received notice from the U.S. Department of HUD that it’s FY2010 CDBG Application was approved in the grant amount of $789.006.00. The City is also in the process of preparing the Consolidated Annual Performance and Evaluation Report (CAPER) for the FY2009 CDBG Program year that ended June 30th. 2. The City approved participation in a HUD public offering of Section 108 bonds that will, in effect, refinance the City’s current 108 loan on the Hampton Inn. HUD has estimated that the City can save up to $500,000.00 over the remaining term of the loan through this refinancing. The public offering took place in July. 3. The CD Department continued work on the implementation of its Neighborhood Stabilization Program (NSP). NSP Housing projects on Pearl S.E. and Gibson S.R. are underway. Habitat for Humanity has also begun housing construction of 5 new NSP-funded homes along 4th Street S.W. The City awarded an NSP contact to ABCD to construction 2 new homes on South Street S.E. The City has also awarded NSP contracts for the demolition of 37 vacant, deteriorated and/or fire damaged dwelling units. 4. The City entered into a contract agreement with ABCD providing $35,000.00 in CDBG-R (Stimulus) funds to NRP to provide for sidewalk replacement at the site of the proposed downtown senior housing project. The City also worked with Stark County to provide $100,000.00 in HOME funding to assist this development. 5. The City hired a Housing Director to manage the City’s CDBG and HOME funded housing rehabilitation and homebuyer assistance programs as well to provide fair housing services. The new Housing Director began work in July. HOUSING: This report is from the 12th of July through the 30th. The Department received approximately 32 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. Two (2) people were referred to Community Legal Aid Services, Inc. for legal advice. This office has not started monitoring advertisements listed in the classified section of the local newspaper for possible discrimination. We will start up as soon as possible. We have received four (4) applications for the Home Buyers’ Assistance program. One (1) is ready to close, two (2) have been pre-approved by area lenders and have found homes and one (1) has just submitted the application and has not been pre-approved by a lender. Names and addresses are being accumulated on waiting lists for people who are interested in participating in the Housing Rehabilitation and grant programs. The waiting lists are being organized. When this is complete, we will start up the emergency and rehab programs. POLICE: Arrests: Total Adult Arrests 58; Total Juvenile Arrests 12; Summons/citations Issued 12. Incidents: Total Calls 2,067; Security Checks Performed-Residences & Business Locations 199; Incident Cases Reported 89; Crimes Against Property Reported 108; Crimes Against Persons Reported 77; Accident Reports 79; Traffic Citations Issued 108; Alarms 139; Miles of Road Patrol (Approximate mileage from previous month) 42,939. Officers: Compensatory Hours Used 790.60; Sick Hours Used 517.75; Personal Hours Used 144.00; Compensatory Hours Earned 790.6; Overtime Hours Earned 413.3. INCOME TAX: The collections were down 3.03% from same time last year. Total tax collections for the year 2010 remain down at 5.86%. These figures have been balanced with the Auditor’s Office. Employee withholdings were down 7.53% from same time lat year. Business profits were up 99.78% and taxes received from individuals were up 1.54%. HEALTH NURSE: CLINICS: Immunization Clinic: Attended 93; Immunizations Administered 273. T.B. Testing: Administered 8; Positive Reactors referred for X-ray 0. WIC Clinics: Initial Certifications 39; Re-certifications 138; Individual Mid-cert 13; Nutrition Education 135; Caseload 933. COMMUNITY NURSING: Visits: Field 41; Auxiliary 530. School Visits: Parochial 0; Public 0. Services Rendered 0. CONTINUING EDUCATION: D. Martin: 2.6 CEU Prevention of vaccine preventable diseases Series 2010 Modules 6 & 7; 1 CEU Current issues in Immunization (Vaccine Administration); Intr. To Incident Command System IS-100; Intr. To the National Incident Management System IS-700. MISCELLANEOUS: Meetings/Committees Attended: OPHA DON meeting. SEWER/WASTE COLLECTIONS: Our new customers numbered 36 and we had 38 customers whose service was discontinued. We picked up extra items for customers at 208 locations at an additional cost of $2,241.50. We had five (5) dumpsters placed on a temporary basis. Summary: New Customers 36; Permanently Discontinued 38; Temporarily Discontinued 6; Resume Service to Delinquent Customers, Paid in Full 22; Resume Service to Regular Customers 2; Transfers 2; Misses 14; Misc. Messages 24; Total of Clean-Ups with Charge 208; Total of Charges for Clean-Ups $2,241.50; Dumpster Activity-Containers Placed Temporarily 5; Total Charges for Dumpsters $350.00; Service Donated at No Charge $2,149.00: Empty Baskets Main Street 1x Week $200.00; Bags from Community Service Workers $100.00; Health Department Clean-Ups 0; Clean-Ups at vacant lots, alleys $20.00; Services Donated by the Waste Department: City Buildings, Rec Center, City Parks $1,649.00. SENIOR CENTER: Activities: *Picnic in Community Park. Hot dogs, hamburgers, baked beans, chips and Friendly’s ice cream sundaes. Games were played and BINGO in the afternoon. 65 in attendance. *All regularly scheduled programs well attended. *Monthly jazz concert sponsored by Massillon Public Library very well attended. Good crowd, good music each 4th Tuesday of the month. *14 Seniors went to the Ohio State Fair. Left 8:00 a.m. and returned 6:00 p.m. Good time had by all. *Chorus asked to sing at funeral for one of our members. *Life line screening held exams here. 75 appointments. *Monthly meeting entertainment was magician Bill McKinney. Very good. (He made almost all of us disappear.) Volunteer Hours: May – 1,057.5; June – 1,007.25; July – 1,151.5. Director: Attended 2 SARTA Board meetings; Attended Massillon Commission to Advance Literacy meeting; spoke at Jackson Rotary meeting. BUILDING: Permits Issued: New Dwellings 2 @ $486,500.00; Dwelling alterations & Additions 39 @ $226,982.00; Commercial (Alterations & Additions) 2 @ $6,300.00; Industrial (New Structures) 3 @ $8,600,000.00; Industrial (Alterations & Additions) 1 @ $0.00; Garages & Carports 3 @ $22,854.00; Miscellaneous 3 @ $1,372.00; Swimming Pools 2 @ $13,000.00; Accessory Buildings 6 @ $10,825.00; Fences 5 @ $5,375.00; Razings 1 @ $3,800.00; Total Permits Issued: 67 @ $9,377,008.00. Inspections: Building (Houpt) 48; Plumbing (Houpt) 12; Heating (Houpt) 6; Building (Silla) 105; Electrical (Silla) 70; Code Enforcement (Saracina) 132; Code Enforcement (Rice) 74; Total Inspections: 447. ANIMAL CONTROL; HEALTH; FIRE; GOLF COURSE; PARKS No reports available at this time.
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