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MAYOR’S MONTHLY REPORT TRAFFIC CONTROL: The MPD issued a total of 95 traffic citations, this being 5 less than same time last year. The MPD made 7 arrests for OVI, this being 4 less than same time last year. Radar citations totaled 13, this being 11 more than same time last year. The MPD handled a total of 75 traffic accidents, this being 7 less than same time last year. There were 40 property damage accidents, 13 injury accidents, no fatal accidents and 23 accidents that occurred on private property. Of the above accidents there were 18 hit-skip accidents and there were 5 accidents that occurred as a direct result of alcohol and/or drugs. There were 0 pedestrian accidents. There were no bicycle and 2 motorcycle accidents. The MPD investigated 9 accidents involving juveniles resulting in 3 reported injuries. There was 1 accident involving a City vehicle. There were 50 motor vehicles towed by MPD, this being 9 more than same time last year. Of the above tows, 27 vehicles were towed from traffic accidents, 5 as a result of an arrest and 9 for parking violations. There were no recovered stolen and 8 misc. tows. The traffic officer mailed 5 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 3 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 3 motor vehicles. The traffic officer issued or acted upon 9 notices (48/72 hour and/or 10/20 day notices). The traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer issued 7 parking citations. As of the last day of the month there were 13 motor vehicles sitting upon the Police Impound Lots. Of the 13 vehicles several are waiting for court order to dispose of them. Summary: Accidents 27 YTD 140; Traffic 1 YTD 5; Parking 9 YTD 37; Parking 9 YTD 37; Arrests 5 YTD 33; STL/REC 0 YTD 1; Misc. 8 YTD 10; Totals 50 YTD 226. METERMAID: Total number of tickets issued 149; By parking enforcement 142; By police officers 1; Towed vehicles with tickets 6. Outstanding tickets 688. Total number of PAID violations 133; Number of parking permits issued 239. Revenue received from PAID violations (includes hearing fees) $1,260.00; Revenue received from parking permits $2,175.00. Total Revenue: $3,435.00. ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioners decision. Approval was denied by Judge Sinclair on July 25, 2008. The township has filed an appeal with 5th District Court of appeals. The decision was reversed on June 30, 2009. Annexation re-filed with Commissioner’s office on November 19, 2009. Hearing scheduled for February 10, 2010 at 7:00 p.m. in the Tuscarawas Township Hall. Petition was withdrawn on February 9, 2010 and the public hearing was cancelled. Filed on March 11, 2010. Public hearing set for Thursday, June 10, 2010 at 7:00 p.m. in the Tuscarawas Township Hall. Hendricks Area Annexation: The petition was filed with Stark county on September 22, 2009. Public hearing was held December 1, 2009 and the annexation was approved by Commissioners. Accepted by Council on April 19, 2010. US30 Richville Drive Area Annexation: Petition filed on April 22, 2010. Commissioners hearing/meeting to be set within 45 days. BRIDGES: Tremont Avenue Bridge: The installation of the fencing has been completed and the roadway is now open to traffic. Remaining work includes concrete sealing on the deck and painting of the beam splices. The contractor will be using a crane to complete this work and will have to detour traffic on days the work is being done. It is anticipated to start the work in mid-May. Finefrock Road Bridge: Ramp closures began May 2009 and the bridge is currently under construction. Completion estimated to be July 2010. The north side of the structure has been completed with the south side remaining closed through winter. The contractor was back on site and began work in March 2010. Harsh Avenue SE Box Culvert Replacement: The survey work is 100% design 70% completed. 17TH Street NE Bridge: Currently in the planning stages of analysis to replace this structure. The survey work is 50% completed. SANITARY SEWERS: 27th Street/Bison Avenue Sanitary Sewer: The design work is 99% completed. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replace the existing pump station. The design work is 95% completed. This project was submitted to OPWC for the funding which was not approved for 2010. Will re-submit for future funding years. NeoCom Sanitary Trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park and also Shearer’s. Bids were opened August 27, 2009. The successful low bidder was Wenger Excavating, Inc. out of Dalton with a bid amount of $104,561.00. Construction began October 7, 2009 and clearing began October 28, 2009. Project is 100% completed. Including sewer testing. Currently compiling punch list items that will be completed in May 2010. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design of Phase 1 and Phase 2 is 90% completed. Noble Place Sanitary Sewer Replacement: Project will replace the existing sanitary sewer and improvements to the roadway and installation of storm sewer will also be completed. This project was submitted to OPWC for the funding, which was not approved for 2010. Will re-submit for future funding years. Sanitary Manhole Rehab Project: Compiling information on reports of sanitary manholes that need replaced. WWT Plant report from February 2010 show approximately 20 that are in need of repair. STREETS: Wales Rd/SR241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. The City received $151,000.00 from the Municipal Road Fund. The bid opening was held August 11, 2009. Superior Paving was awarded the contract and began work the week of September 21, 2009. Intermediate course of asphalt has been placed. Contractor has stopped work for the winter and will commence work in March 2010. The surface course will be placed in the spring of 2010. Superior Paving hopes to have Wales completed by June 1, 2010. Barbicas (sub) is to begin the week of April 19, 2010 on sanitary manholes and storm manhole casting replacements coordinating with the WWT Plant and CVS on repairs and curb replacement. Superior began work on curb replacement/widening on April 28, 2010. 9th Street SW Resurfacing: The City has received funding for this project and it is anticipated to be bid out in the summer of 2010. The City has also applied for Municipal Road Funds through Stark County to assist with the project costs. Main Avenue Resurfacing: Resurfacing plans 100% completed. The City has received money as a result of the stimulus package for this project. This project will be constructed in 2010. The City has also applied for Municipal Road Funds to assist with the project costs. SCATS has approved to apply the funding for this project to the Tremont Avenue SW project. Alternative funding sources will be sought to complete this project. Augusta/Cyprus Repairs: Miscellaneous roadway repairs have been targeted and currently putting several options together. Tremont Avenue SW Resurfacing: This project was submitted to OPWC for the funding, which was not approved for 2010. Reviewing alternative funding options. SCATS has approved the funding for this project and currently working with ODOT for approvals. Project cost estimate is $551,000.00. It is anticipated to bid this project in the summer of 2010. SUBDIVISIONS: Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villas (Perciballi). Houses being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completed week of June 25, 2007. Homes are currently begin constructed. Working on completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed, as-builts received. Punch list items completed. Awaiting installation of the street lights and monumentation. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning Commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street S.E. completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase No. 1 plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items completed. Released to City on February 19, 2009. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received, construction has begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Waiting testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22nd. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Construction to begin spring 2010. University Village No. 9: Preliminary plat submitted and approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase No. 3: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006 and approved by Planning Commission June 14, 2006. Also approved by Council. Grading work 90% completed. Utility work beganthe week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Plat recorded March 25, 2009. Underground electric and telephone lines have been installed. Homes being built. Working on punch list items. Woodland Creek: Preliminary plat approved. Plans approved by City and by EPA. Plat for condo phase recorded at County. Condominiums are completed. MISCELLANEOUS: SR241/Tremont Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. ME Companies is beginning the right-of-way acquisition process. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. Beginning right-of-way acquisition. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. Storm Water Report: Prepared 2009 report and submitted to OEPA. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawing/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 18% completed. Editing files to include pipe length and slope/material. GIS: Completed, transferring items to ESRI. Setting hyperlinks. Modifying display and addressing and permits, maps. Continuing to update. Adding traffic signals, signs inventory, elevation work for flow on sanitary. Web Site: The Engineering Department web site has been completed and will be updated on an ongoing basis. Analyzing and updating current maps. Levee Pipe Repairs: Survey 80% completed. Reviewing different options of repairs. Preparing construction plans which are 40% completed. COMMUNITY DEVELOPMENT: 1. The CD Department conducted a public hearing on the City’s FY2010 Community Development Block Grant (CDBG) Program Application. Work on the application, including supporting documents is being completed so that the application can be filed by May 15th. The FY2010 CDBG Program year begins on July 1st. 2. The CD Department continued work on the implementation of its Neighborhood Stabilization Program (NSP). NSP Housing projects on Pearl S.E. and Gibson S.E. are underway. Habitat for Humanity will soon begin housing construction along 4th S.W. The City is near completion with the first round of NSP-funded demolitions of vacant, deteriorated and/or fire damaged dwelling units. Additional demolitions are currently in the planning stages. 3. The City will be providing $35,000.00 in CDBG-R (Stimulus) funds to NRP to provide for sidewalk replacement at the site of the proposed downtown senior housing project. The City also worked with Stark County to provide $100,000.00 in HOME funding to assist this development. 4. The CD Director traveled to Columbus to attend the State Controlling Board Hearing at which the City was awarded $300,000.00 in Clean Ohio Assistance Funds (COAF) for environmental testing at the former Republic Steel site. These funds will be passed through to the property owner. 5. The CD Director attended the Health Foundation of Greater Massillon Neighborhood Partnership Program meeting at which partnership grants are awarded to local neighborhood associations. The City provides CDBG funding to assist this program. 6. The CD Director attended the Stark County Association of Realtors annual fair housing awards luncheon (at which time Marilyn Frazier was honored), and the groundbreaking ceremony for the new Salvation Army Building. 7. The CD Director is also managing the housing rehabilitation projects currently underway in the City’s Housing Department, as well as answering citizens’ calls on fair housing and landlord/tenant issues. The City is in the process of hiring a Housing Director. STREETS Cold Mix: 130.34; Grit: 43.84 Tons; Gravel: 42.16 Tons. Patched streets throughout entire City; Cleaned off catch basins throughout entire City; Removed advertisement signs from tree lawns and telephone poles throughout the City; Graded alleys throughout entire City; Swept streets throughout entire City; Repaired catch basins throughout entire City; Graded Warmont S.W.; Graded and graveled alleys throughout entire City; Boarded 1 basement window at vacant house located at 117-13th St. S.W.; Boarded 1 window and 1 door at vacant house located at 28-8th St. S.W.; 4/1/2010: Dropped off 10 barricades along the route for the YMCA’s Massillon Tiger Trot 5K Run. SEWER/WASTE COLLECTIONS: Summary: New Customers 21; Permanently Discontinued 24; Temporarily discontinued 3; Resume Service to Delinquent Customers, Paid in Full 12; Resume Service to Regular Customers 27; Transfers 7; Misses 4; Misc. Messages 23; Total of Clean-Ups with Charge 165; Total of Charges for Clean-Ups $1,668.00; Dumpster Activity-Containers Place Temporarily 7; Total Charges for Dumpsters $525.00; Services Donated at No Charge $2,149.00; Empty Baskets Main Street 1X Week $200.00; Bags from Community Service Workers $100.00; Health Department Clean-Ups (Penn Ave. Clean-Up Clean-Ups at Vacant Lots, Alleys) $200.00; Services Donated by the Waste Department, City Buildings, Rec Center, City Parks $1,649.00. INCOME TAX: Income Tax collections were up approximately 3.5% from same time last year. Total tax collections for this year remain down approximately 8.8%. These are preliminary figures and may be adjusted upon completion of the posting of all April payments. HEALTH NURSE: Clinics: Well Child Clinics: Infant & Pre-school age patients 0; School age patients 0; Referred to specialist or private physician 0. Immunization Clinics: Attended 63; Immunizations Administered 193. TB Testing Clinics: Administered 13; Positive reactors referred for X-ray 0. WIC Clinics: Initial certifications 51; Re-certifications 114; Individual mid-cert 21; Nutrition education 159; Caseload 952. COMMUNITY NURSING: Field visits 27; Auxiliary visits 335. School visits: Parochial MCS; Public 0. Services rendered: Completed all rechecks for vision and hearing screenings. CONTINUING EDUCATION: 0. MISCELLANEOUS: Nursing staff attended a presentation on Cervical Cancer; BCMH Nurse Consultant conducted training. POLICE: Arrests: Total Adult Arrests 47; Total Juvenile Arrests 16; Summons/Citations Issued 10. Incidents: Total Calls 1,845; Security Checks Performed-Residences & Business Locations 197; Incident Cases Reported 85; Crimes Against Property Reported 118; Crimes Against Persons Reported 71; Accident Reports 75; Traffic Citations Issued 95; Alarms 85; Miles of Road Patrol (Approximate mileage from previous month) 37,512. Officers: Compensatory Hours Used 112.1; Sick Hours Used 211.0; Personal Hours Used 152.0; Compensatory Hours Earned 348.9; Overtime Hours Earned 205.0. BUILDING: Permits Issued: New Dwellings 5 @ $387,000.00; Dwelling Alterations & Additions 37 @ $164,348.00; Commercial (New Structures) 1 @ $2,400,000.00; Commercial (Alterations & Additions) 2 @ $6,500.00; Industrial ( Alterations & Additions) 1 @ $246,000.00; Garages & Carports 2 @ $11,300.00; Garage Alterations 1 @ $6,000.00; Miscellaneous 1 @ $0.00; Swimming Pools 2 @ $6,500.00; Accessory Buildings 6 @ $21,700.00; Fences 13 @ $15,590.00; Razings 5 @ $5,445.00; Total Permits Issued: 76 @ $3,270,383.00. Inspections: Building (Kraft) 155; Plumbing (Kraft) 42; Heating (Kraft) 26; Electrical (Silla) 56; Code Enforcement (Saracina) 134; Code Enforcement (Rice) 49; Total Inspections: 462. PARKS: 1. Employee Update – Great staff this year, they are working hard to make sure that the parks look good and that we have a good jump as the weather is a little unpredictable this time of year. 2. Spring Projects - *Painted all picnic tables; *Clean-up all parks from winter season; *Cleaned all pavilions (enclosed and open); *All leaf pick up completed within the parks; *Mulching has began around trees; *Tennis courts opened and maintained; *Playground equipment checked and swings installed. 3. Ball Diamonds - *All fields have been maintained from winter break; *Used an aerovator GOLF COURSE: 1. Operations - Operations have been going very well, although the weather has not been very good, we have been getting good play and the customer service has been very high from the front desk. Maintenance - The crew is doing a good job handling the course’s needs. The spring project list is under control and they are proceeding with accomplishing goals in a timely manner. The course has been received really well and patrons have only said positives. 2. Club Legends - The “Deli” and “Cart” is going well for this time of the year. The employees are doing a good job with customer service and the patrons are now staying much later into the evening compared to last year. We have added sandwiches, french fires, etc. The “Banquet” aspect went well. We had contracted out with a local caterer and two (2) events we had were very well received. 3. Leagues - All Leagues are underway and going really well. Even though we lost two (2) small leagues but added to some of the original leagues we will be equal to the previous two (2) years. 4. Outings - Still working on inviting as many outings as we can. We are finding it much easier to attract potential outings because we are operating the food and beverage aspect of the course. 5. Tee times are being scheduled and picking up for the middle of summer and later in the year. 6. Golf Course in very good shape so early into the season. All winter projects are completed and started on daily maintenance and the projects. SENIOR CENTER: Activities - *Income tax filing assistance finished with a total of 355 clients served; *The bowling team had their banquet here at the Center and 65 people attended. They now go on their summer schedule of bowling only on Wednesdays until mid way in August; *Writing Class (Stories of Our Lives) started their spring session for 7 weeks; *The Massillon Public Library Jazz Concert continues to be a popular event with 105 people attending; *Daily regularly scheduled programs meet. Volunteer Hours - March 1,498; April 1,343.5. HEALTH; STREETS; PAINT/SIGN; ANIMAL CONTROL; FIRE Reports not available at this time. LATE REPORTS MARCH 2010 FIRE: The department responded to a total of 349 alarms, this being an average of 10.1 alarms per day. There were 91 fire alarms and/or public service calls and 258 rescue and EMS calls. The total estimated fire loss was $7,000.00. There were no fire-related deaths and no injuries. 3/4/2010: I attended the monthly LOGIC Board meeting. The Stark County Haz Mat team had training on atmospheric monitoring at Station No. 1. 3/10/2010: I attended a meeting of the Ohio Safety Fest Committee at Clay’s Park. The Safety Fest is scheduled for June 5th at Clay’s Park. 3/15/16/17/2010: Continuing Education training was conducted on blood borne pathogens. First quarter statistics for EMS Transport are WWT; RECREATION Please see attached sheets.
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